Sales and Functions Coordinator

Public Service; Wellington; Hybrid; NZD 60,000 - 71,000; Full time

Benefits offered by this job

Onsite kindergarten with priority wait

Subsidised parking

Discounts and free entry to paid exhb1

Job summary

Te Papa in Wellington is seeking a Sales and Functions Coordinator to support the Venue Sales team in delivering conferences, exhibitions, functions and events at Te Papa and Tākina Wellington Convention and Exhibition Centre.

You'll coordinate from enquiry to invoicing, prepare proposals and contracts, maintain CRM and revenue data, and work with Food & Beverage, Operations and technical teams to ensure a seamless client experience.

Qualifications

• Experience in administration, event coordination, hospitality, sales support or customer service.
• Excellent organisation, time management and communication skills.
• Strong attention to detail and stakeholder management skills.
• Proficiency with Microsoft Office and CRM/event management systems.

Responsibilities

• Coordinate conferences, functions, exhibitions and events from enquiry through to invoicing.
• Prepare proposals, quotations, contracts and event documentation.
• Maintain accurate CRM, sales pipeline, event and revenue information.
• Support client communications and enquiry management.
• Work closely with Food & Beverage, Operations, Hosts, Technicians and Facilities teams to deliver successful events.
• Support trade shows, famil programmes and post-event reporting.
• Gather client feedback and identify opportunities for service improvement.

Skills

Organization

Time management

Communication

Attention to detail

Stakeholder management

MS Office

CRM systems

Event systems

Customer-focused

Tools

Momentus

Job description

# Sales and Functions Coordinator at Te Papa, Wellington - Wairarapa## Mō tēnei tūranga mahi | About this roleJoin our Venue Sales team and help deliver conferences, exhibitions, functions and events across two of New Zealand's leading venues: **Te Papa Tongarewa** and **Tākina Wellington Convention and Exhibition Centre**.**About the role**This is a varied role combining event coordination, sales support, administration and client relationship management. You'll support Sales Managers to turn enquiries into successful events while ensuring a seamless experience for clients from initial contact through to delivery and follow-up.**Key responsibilities*** Coordinate conferences, functions, exhibitions and events from enquiry through to invoicing.* Prepare proposals, quotations, contracts and event documentation.* Maintain accurate CRM, sales pipeline, event and revenue information.* Support client communications and enquiry management.* Work closely with Food & Beverage, Operations, Hosts, Technicians and Facilities teams to deliver successful events.* Support trade shows, famil programmes and post-event reporting.* Gather client feedback and identify opportunities for service improvement.**You'll bring:*** Experience in administration, event coordination, hospitality, sales support or customer service.* Excellent organisation, time management and communication skills.* Strong attention to detail and stakeholder management skills.* Confidence using Microsoft Office and CRM or event management systems.* A proactive, customer-focused approach.**Desirable*** Experience in commercial sales, account management or business development.* Experience with event budgeting or revenue management.* Experience using Momentus or similar event management software.**What we offer*** Work with two of New Zealand's premier event venues.* Supportive and values-driven team environment.* Professional development opportunities.* Benefits including onsite kindergarten with priority waitlist for kiamahi, subsidised parking, discounts and free entry to paid exhibitions.**Employment details*** Permanent, full-time (40 hours per week)* Wellington-based* Salary: $59,439 – $70,539 per annum**Work eligibility****Applicants must have the legal right to work in New Zealand.** Any offer of employment will be subject to pre-employment checks, including criminal conviction and reference checks.**Apply**Please submit your CV and cover letter via **jobs.tepapa.govt.nz****Applications close:** 15 November 2026 **Questions?** [e-mail]## Ngā taipitopito tūranga mahi | Job details| | || --- | --- || Employer: | Te Papa || Location: | Wellington - Wairarapa || Position type: | Permanent - Full Time || Category: | Sales & Retail || Date listed: | 29-Oct-2026 || Salary range: | $60,112 - $70,583 || Closing date: | 15-Nov-2026 || Reference: | NZ/2323799 || Attachment: | Function and Sales Coordinator\\_Position Description.pdf (PDF, 194KB) || File links: | || Website: | http://www.tepapa.govt.nz |Note: You may be redirected to the employer's careers website.