Sales Administrator

Joyn; Auckland; On-site; NZD 41,000 - 48,000; Full time

Job summary

Arlo Express Sheetmetals in Otahuhu is seeking a proactive Sales Administrator to support Sales, Estimating, Manufacturing, and Installation teams. Your role will be fast-paced, ensuring smooth day-to-day administration and keeping projects moving.

You will handle quotes, documentation, data entry, and customer communications while collaborating with a busy team. The position offers a stable, full-time opportunity with involvement across finance and operations.

Qualifications

• Previous experience in administration, sales support, or customer service.
• Excellent organisation and time management skills.
• Strong attention to detail and accuracy.
• Confidence using systems and managing multiple tasks at once.
• A professional and friendly communication style.
• The ability to work collaboratively within a busy team environment.
• Experience supporting finance or accounts functions would be advantageous.

Responsibilities

• Supporting the Sales and Estimating teams with administration and customer service
• Preparing quotes, dispatch paperwork, packing slips, and related documentation
• Managing data entry, project administration, workflows, and job documentation
• Setting up and maintaining projects within company systems
• Assisting with reporting and sales forecasting information
• Coordinating sales collateral and customer-facing materials
• Reception duties including phones, emails, and welcoming visitors
• Supporting finance administration including AP, AR, payroll, and HR's administration when required

Skills

Administration

Customer service

Organisation

Attention to detail

Multi-tasking

Communication

Team collaboration

Finance support

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

With over 40 years in the HVAC industry, Arlo Express Sheetmetals is one of New Zealand’s leading manufacturers and installers of spiral, circular, and rectangular ducting systems. Known for innovation, quality, and service, the business supports projects nationwide with a strong reputation built on reliability and teamwork.

We are looking for a proactive Sales Administrator to join our team in Otahuhu and provide key support to our Sales, Estimating, Manufacturing, and Installation teams.

This is a fast-paced and varied role where no two days are the same. You’ll play an important part in keeping projects moving, supporting customers, and ensuring the smooth running of day-to-day administration functions across the business.

About the role

Reporting to the General Manager, your responsibilities will include:

• Supporting the Sales and Estimating teams with administration and customer service
• Preparing quotes, dispatch paperwork, packing slips, and related documentation
• Managing data entry, project administration, workflows, and job documentation
• Setting up and maintaining projects within company systems
• Assisting with reporting and sales forecasting information
• Coordinating sales collateral and customer-facing materials
• Reception duties including phones, emails, and welcoming visitors
• Supporting finance administration including AP, AR, payroll, and H'S administration when required

About you

We’re looking for someone who brings a strong mix of administration capability and customer service skills. You’ll ideally have:

• Previous experience in administration, sales support, or customer service
• Excellent organisation and time management skills
• Strong attention to detail and accuracy
• Confidence using systems and managing multiple tasks at once
• A professional and friendly communication style
• The ability to work collaboratively within a busy team environment
• Experience supporting finance or accounts functions would be advantageous

This role would suit someone who enjoys being the "go-to" person in the office and takes pride in keeping things running smoothly.

What’s on offer

• Competitive hourly rate of $30-35 per hour
• Stable, full-time opportunity
• Supportive and collaborative team environment
• Join a well-established and respected New Zealand business
• Varied role with opportunities to learn and grow

If you’re a capable administrator who enjoys supporting people and making things happen behind the scenes, we’d love to hear from you.

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