Resort Conference & Events Coordinator (6‑Month)

EVT - Entertainment | Ventures | Travel; Whitford; On-site; NZD 42,000 - 66,000; Full time

Benefits offered by this job

50% off dining and stays across EVT–QT

$2 movie tickets + discounts on Moonl

Seasonal perks at Thredbo

Rapid career growth across EVT network

Paid parental leave

Job summary

Rydges Formosa Golf Resort, part of EVT, is seeking a Conference & Events Coordinator for a 6-month fixed term to deliver professional guest and client service while driving event yield. Based on the Pohutukawa Coast near Auckland, the resort features six flexible spaces, a championship golf course and weddings; you will manage bookings, liaise with back-of-house teams and maintain iVvy.

This role requires attention to detail, strong communication and a client‑focused approach with on-site

Qualifications

• Experience in conference, events or hotel sales coordination.
• Attention to detail with ability to manage multiple bookings and deadlines.
• Client-focused, friendly and professional service at all times.
• Experience using event management systems, especially iVvy.
• Strong written and verbal communication across diverse groups.

Responsibilities

• Undertake daily administration and reactive sales activities, including correspondence, quotes, telephone enquiries and post-event follow up.
• Assist in the co-ordination of conferences, dinners, weddings, accommodation and private dining bookings, updating and cancelling bookings accurately per SOPs.
• Handle calls, book appointments and assist with lead generation and enquiry follow up.
• Work closely with back of house teams to ensure events are coordinated appropriately and meet or exceed client expectations.
• Be present on site for special events as event coordinator, or as directed by the Director of Sales or General Manager.
• Conduct site inspections for clients and third-party suppliers as required.
• Maintain the iVvy event management system, including sales activity, client information and booking details.
• Prepare regular and ad hoc reports as directed by the Conference Sales Manager or General Manager.
• Conduct post-event follow up, working closely with clients to secure future business for the resort and EVT group.

Skills

Event coordination

Hospitality experience

Customer service

Communication

Tools

iVvy

Job description

Rydges Formosa Golf Resort, part of EVT, is seeking a Conference & Events Coordinator for a 6-month fixed term to deliver professional guest and client service while driving event yield. Based on the Pohutukawa Coast near Auckland, the resort features six flexible spaces, a championship golf course and weddings; you will manage bookings, liaise with back-of-house teams and maintain iVvy.

This role requires attention to detail, strong communication and a client‑focused approach with on-site