Remote Applicant Documents Coordinator

HRS Talent Solutions; Christchurch; Remote; NZD 34,000 - 37,000; Full time

Job summary

HRS Talent Solutions in New Zealand is seeking a Recruitment Administration Assistant to support remote recruitment operations. You will manage applicant documents, ensure correct file attachments, and maintain orderly records without evaluating qualifications.

The role focuses on confirming receipt, directing documents to the appropriate reviewer, and keeping communications clear with candidates. Training on the applicant system and privacy rules is provided for a successful start.

Responsibilities

• Read assigned online upload notifications or email submissions. Match documents to the correct applicant and opening. Check for required files and basic readability.
• Record received and outstanding items using the supplied checklist. Send standard receipt or missing-file messages when permitted.
• Flag a mismatch, duplicate, or unexpected sensitive file for review.
• Keep files in the approved applicant system and observe access rules. Provide a concise handoff to the recruiter responsible for review.

Job description

HRS Talent Solutions in New Zealand is seeking a Recruitment Administration Assistant to support remote recruitment operations. You will manage applicant documents, ensure correct file attachments, and maintain orderly records without evaluating qualifications.

The role focuses on confirming receipt, directing documents to the appropriate reviewer, and keeping communications clear with candidates. Training on the applicant system and privacy rules is provided for a successful start.