Remote Digital Mail Distribution Coordinator

Hrstalentsolutions; Tauranga; Remote; NZD 56,000 - 59,000; Full time

Job summary

Hrstalentsolutions is seeking a Digital Mail Distribution Assistant for a remote, full-time role in New Zealand. You will review scanned mail, route items according to guidelines, and maintain a digital receipt log while ensuring confidentiality and proper access controls.

The role emphasizes accurate routing, documentation, and timely escalation where needed. Training will be provided; no prior mailroom experience is required, and you will work in a private home office or equivalent setting.

Responsibilities

• Open assigned scanned-mail items in the web-based queue and identify a recipient or department using approved routing instructions.
• Route items through the designated secure channel and log receipt, delivery, and exceptions.
• Escalate ambiguous or time-sensitive material promptly.
• Correct routing errors and document changes when instructed, keeping confidential items within access groups.

Job description

Hrstalentsolutions is seeking a Digital Mail Distribution Assistant for a remote, full-time role in New Zealand. You will review scanned mail, route items according to guidelines, and maintain a digital receipt log while ensuring confidentiality and proper access controls.

The role emphasizes accurate routing, documentation, and timely escalation where needed. Training will be provided; no prior mailroom experience is required, and you will work in a private home office or equivalent setting.