Remote Administrative Assistant II

Placements24; Queenstown; Remote; NZD 60,000 - 80,000; Full time

Benefits offered by this job

Fully remote position

Flexible work-life balance

Online professional development

Health, dental, and vision insurance

Collaborative virtual team culture

Job summary

Placements24 is seeking an experienced Remote Administrative Assistant II to support our client's team from home, handling complex scheduling, document management, and executive correspondence.

You will coordinate meetings, travel, and events, maintain confidential records, and assist with projects in a fast-paced virtual environment, delivering professional communication and high productivity. The role offers a fully remote setup with strong growth and learning opportunities.

Qualifications

• Significant experience as an Administrative Assistant, preferably in remote or executive support.
• Advanced proficiency with Microsoft Office and virtual collaboration tools.
• Strong organizational and time-management skills for remote work.
• Excellent written and verbal communication, with discretion handling confidential info.

Responsibilities

• Manage complex calendars, coordinate high-level meetings, and make travel arrangements.
• Prepare, proofread, and edit sensitive documents and presentations.
• Maintain confidential files and databases, ensuring data integrity and security.
• Serve as a primary point of contact for internal and external stakeholders, addressing inquiries effectively.
• Support executive leadership with various administrative and project-related tasks.
• Assist in organizing and managing virtual events and team-building activities.

Skills

Administrative experience

MS Office Suite

Zoom/Teams

Time management

Communication skills

Discretion

Project management tools

Tools

Zoom

Teams

Microsoft Office

Job description

About the Role

Our client is seeking an experienced Remote Administrative Assistant II to provide comprehensive support to their team, operating remotely and serving functions in Queenstown . This role is critical for managing complex administrative tasks, facilitating communication, and ensuring the efficient operation of virtual teams. You will be responsible for advanced scheduling, document management, and supporting executive-level needs, all while working from home. The ideal candidate is highly organized, proactive, possesses exceptional communication skills, and thrives in an independent, remote work environment, maintaining a high level of productivity and professionalism.

Key Responsibilities

• Manage complex calendars, coordinate high-level meetings, and make travel arrangements.
• Prepare, proofread, and edit sensitive documents and presentations.
• Maintain confidential files and databases, ensuring data integrity and security.
• Serve as a primary point of contact for internal and external stakeholders, addressing inquiries effectively.
• Support executive leadership with various administrative and project-related tasks.
• Assist in organizing and managing virtual events and team-building activities.

Requirements

• Significant experience as an Administrative Assistant , preferably in a remote or executive support capacity.
• Advanced proficiency with Microsoft Office Suite and virtual collaboration tools (e.g., Zoom, Teams).
• Exceptional organizational and time-management skills essential for remote work.
• Excellent written and verbal communication skills, with a professional and diplomatic approach.
• Proven ability to handle confidential information with discretion and maintain high productivity independently.
• Experience with project management or workflow software is a strong asset.

Benefits

• Competitive salary commensurate with experience and remote work proficiency.
• Fully remote position offering significant work-life flexibility.
• Access to online professional development and continuous learning opportunities.
• Comprehensive health, dental, and vision insurance plans.
• A supportive and collaborative virtual team culture.