Executive Assistant

Consult Recruitment; Whangarei; On-site; NZD 65,000 - 95,000; Full time

Job summary

Consult Recruitment in Whangarei is seeking an experienced Executive Assistant to provide high-level support to senior leaders and act as a key coordinator across the business.

You will manage complex calendars, coordinate meetings and travel, prepare reports and documentation, handle confidential information, and contribute to projects and operations with professionalism and proactive problem-solving.

Qualifications

• Experience supporting senior professionals
• Ability to manage multiple priorities with accuracy
• Strong written and verbal communication
• Discretion handling confidential information

Responsibilities

• Complex diary and calendar management
• Coordinating meetings, appointments and internal priorities
• Managing correspondence with stakeholders and following up key actions
• Preparing reports, presentations and professional documentation
• Coordinating travel and itineraries where required
• Organising internal and external meetings and events
• Liaising with clients, colleagues and external stakeholders
• Managing confidential and commercially sensitive information
• Supporting senior leaders with projects and business initiatives
• Monitoring deadlines and ensuring important actions are progressed
• Providing wider administrative and operational support as required

Skills

EA experience

Personal assistant

Senior administrator

Organisation skills

Communication skills

MS Office

Confidential handling

Proactive

Tools

Microsoft Office

Job description

Consult Recruitment – Whangarei, North Island

The Opportunity

You will provide high-level executive support to senior leaders and act as an important point of coordination across the business.

Your responsibilities will include:

• Complex diary and calendar management


• Coordinating meetings, appointments and internal priorities


• Managing correspondence with stakeholders and following up key actions


• Preparing reports, presentations and professional documentation


• Coordinating travel and itineraries where required


• Organising internal and external meetings and events


• Liaising with clients, colleagues and external stakeholders


• Managing confidential and commercially sensitive information


• Supporting senior leaders with projects and business initiatives


• Monitoring deadlines and ensuring important actions are progressed


• Providing wider administrative and operational support as required

About You

You will be an experienced Executive Assistant who is confident supporting senior professionals and managing multiple priorities independently.

You will ideally bring:

• Previous experience as an Executive Assistant, Personal Assistant or senior administrator


• Experience supporting Partners, Directors, executives or senior leadership


• Excellent organisational and time management skills


• Strong written and verbal communication skills


• Confidence dealing with senior internal and external stakeholders


• High attention to detail


• Strong Microsoft Office capability


• Excellent judgement when handling confidential information


• A proactive and solutions-focused working style


• The ability to anticipate requirements and stay one step ahead

What's On Offer?

• A senior Executive Assistant opportunity within an established professional services business


• Close exposure to senior leadership


• A varied role with genuine responsibility and autonomy


• The opportunity to become a trusted member of the wider business


• A professional and collaborative working environment


• Long-term permanent career opportunity