Executive Assistant

Walker Smith; Queenstown; On-site; NZD 40,000 - 56,000; Part time

Job summary

Walker Smith is seeking a highly organized Project Coordinator / Executive Assistant in Queenstown to support a director and drive multiple initiatives. The role blends project coordination with executive support, offering flexible part-time hours and the chance to streamline communication across teams.

The successful candidate will manage calendars, coordinate deadlines, and maintain clear records while adapting to changing priorities in a fast-paced environment.

Qualifications

• Highly organised with strong attention to detail.
• Excellent written and verbal communication skills.
• Proactive and comfortable managing competing priorities.
• Commercially aware with sound judgement.
• Confident using Excel, digital calendars, document management systems and AI tools.

Responsibilities

• Manage calendars, meetings and scheduling requirements.
• Coordinate actions, deadlines and follow-ups across multiple projects.
• Act as a central point of communication between internal and external stakeholders.
• Maintain organised records, documentation and correspondence.
• Monitor priorities and ensure key tasks remain on track.
• Support information flow and communication across various workstreams.
• Maintain simple tracking and reporting systems.

Skills

Highly organized

Excellent communication

Proactive

Independent worker

Attention to detail

Ability to manage priorities

Tools

Excel

AI tools

Digital calendars

Document management systems

Job description

Join a fast-paced established environment where you'll coordinate priorities, streamline communication, and help ensure projects stay on track.

• Flexible part-time role, initially 25-30 hours per week
• Varied position combining project coordination and executive support
• Ideally based in Queenstown, or sounding areas

The Opportunity

Our client is looking for a highly organised Project Coordinator / Executive Assistant to provide support across a range of business initiatives and projects.

Working closely with a director in the business, you'll play a key role in coordinating activities, managing priorities, and ensuring actions continue progressing.

Key Responsibilities

• Manage calendars, meetings and scheduling requirements
• Coordinate actions, deadlines and follow-ups across multiple projects
• Act as a central point of communication between internal and external stakeholders
• Maintain organised records, documentation and correspondence
• Monitor priorities and ensure key tasks remain on track
• Support information flow and communication across various workstreams
• Maintain simple tracking and reporting systems

About You

• Highly organised with strong attention to detail
• Excellent written and verbal communication skills
• Proactive and comfortable managing competing priorities
• Commercially aware with sound judgement
• Confident using Excel, digital calendars, document management systems and AI tools
• Able to work independently and take ownership of outcomes
• Previous experience in project coordination, executive support, administration or a similar role
• Additional hours may become available over time

This role will suit someone who enjoys creating order, keeping people connected, and ensuring priorities continue moving forward in a fast-paced environment.