Reception & Facilities Coordinator - Office Operations

Kumara Vine; Wellington; On-site; NZD 48,000 - 56,000; Full time

Job summary

Stantec is seeking a Reception/Facilities Coordinator for our Wellington office. The role covers front desk reception, facilities support, and administration for the Wellington site with regional responsibility across Petone, Palmerston North and Hastings.

The successful candidate will be professional, friendly, and organized, ensuring a welcoming reception, smooth facilities operations, and effective coordination of meetings, resources, and office services.

Responsibilities

• Receptionist duties including telephone answering, meeting and greeting clients and visitors.
• Ensure reception area is well presented and visitor management sign in and printer are functioning.
• Ensure kitchen area(s) and meeting rooms are kept clean, tidy, stocked, and prepared for functions including a daily meeting room check to ensure all items accounted for and all equipment is working.
• Noticeboard management to ensure posted items are current, remove any out-of-date notices.
• Sort and organise daily company mail both incoming and outgoing in a timely manner.
• Order office supplies including cafeteria and cleaning stocks required in compliance with Procurement processes.
• Liaise with IT/suppliers regarding photocopier maintenance and ordering of consumables.
• Liaise with building service contractors for office maintenance or building property manager for building maintenance purposes.
• First point of contact for cleaning contractors and coordinate any special cleaning requests and feedback.
• Maintain office assets and equipment register.
• Manage office security access system.
• Assist as required with meeting room and resources booking system.
• Assist with arranging officewide meetings including catering, meeting room and Teams meeting calendar invites.

Job description

Stantec is seeking a Reception/Facilities Coordinator for our Wellington office. The role covers front desk reception, facilities support, and administration for the Wellington site with regional responsibility across Petone, Palmerston North and Hastings.

The successful candidate will be professional, friendly, and organized, ensuring a welcoming reception, smooth facilities operations, and effective coordination of meetings, resources, and office services.