Senior Support Officer - Wellington

Kumara Vine; Wellington; On-site; NZD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible leave options

Learning and talent development

Professional memberships

Service recognition awards

Mentorship

Health and income protection

Employee assistance program

Developing Professionals Network

Office social events

Job summary

Stantec in Wellington seeks a Project Management Administrator / Project Controls Administrator to support multiple project managers and the project portfolio. The role involves planning, programming, coordinating and managing project tasks through the lifecycle in a collaborative, inclusive team.

The successful candidate will have strong MS Office skills, familiarity with PM software, and a proactive, organised approach to delivering on time and within budget.

Qualifications

• Extensive knowledge of Microsoft Office suite and project software.
• Solid financial literacy.
• Strong organisational and process skills with multi-tasking.
• Excellent communication and diplomacy in tense situations.

Responsibilities

• Assist Project Managers and project teams with monthly schedule / programme updates and financial forecasting.
• Support development of Project Execution Plans and Health and Safety Plans.
• Monitor scope, budget, timeframes, profitability and risk across projects.
• Prepare baseline schedules in conjunction with project team members.
• Record and report progress, anomalies and variances to stakeholders.

Skills

MS Office proficiency

Project management software

Financial literacy

Organisational skills

Tools

Microsoft Project

Primavera P6

Oracle

SAP

Job description

Project Management Administrator / Project Controls Administrator

Project Management Administrator / Project Controls Administrator - ( OK )

Description Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future‑proofing our cities and infrastructure.

We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

About the role: Stantec’s Water team in New Zealand has an impressive portfolio of successful projects that benefit communities nationwide and beyond, with significant contributions to international work. Our water focus covers the management of drinking water, wastewater, stormwater, and groundwater as a collective resource. Dams and hydropower are a key focus, driving resilience and renewable energy solutions. Tackling our water challenges is crucial, and our diverse local network includes over 360 water specialists dedicated to innovation.

Stantec is seeking a Project Management Administrator / Project Controls Administrator to work in our New Zealand team, based in our Wellington Office.

This role will ensure our projects are well managed through the project life cycle by supporting multiple Project Managers to plan, program, coordinate and manage a number of projects whilst taking on certain task management elements of individual projects as they arise. You will also support senior staff with aspects of managing our overall project portfolio.

If you are looking to grow your project management experience, or not, work in a vibrant and inclusive team where culture and work life balance are a priority this could be the next progression in your career.

Day to day tasks would involve:

• Administration.
• Support Campaign and Proposal staff with proposal material
• Support development of Project Execution Plan and Health and Safety Plans
• Implement established project control processes and procedures for project execution, including, but not limited to, project creation, management of scope, budgets, timeframes, profitability, and risk.
• Prepare and establish baseline schedule (or programmes) in conjunction with members of the project team,
• Help, Monitor scope/scope creep, cost and schedule alignment throughout the Project Phase;
• Resource monitoring, in terms of consistent personnel / personnel changes.
• Measuring against schedule baseline and help control budget through accurate forecasting
• Monitor for variances and trends
• Assist Project Managers and project teams with monthly schedule / programme updates, financial forecasting, invoicing and progress reports; to both internal and external clients.
• Be accountable for own quality of workmanship by providing accurate reports, document control and monitoring within the timelines set out for the project.

To be successful for this role you'll need:

• Extensive knowledge of Microsoft Office suite, knowledge of other Project Management software (such as Project, Primavera, Oracle, SAP) would be beneficial, but not mandatory.
• Solid financial literacy
• A capacity to learn quickly, of Stantec PM/Financial tools and processes.
• Be a self‑starter with strong organisational and process skills, comfortable with multiple tasks, and be outcome focussed.
• Strong interpersonal skills able to communicate with a wide range and levels of people, to elicit cooperation and apply diplomacy in tense situations.
• Sound administrative skills including attention to detail, written and oral communication.
• Be a conscientious person willing to take initiative and ownership of areas of responsibility to meet project requirements. Ability to work on several projects, by balancing priorities or tasks during any given day on a consistent basis.

What we offer

At Stantec, we take your growth and fulfilment seriously. We're proud to offer many supportive benefits, including:

Professional development and support

• Flexible working arrangements, including purchasing up to an extra four weeks of leave and provision for school term contracts, part‑time, and job sharing
• Learning and talent development programmes, including global, online, and on‑the‑job opportunities
• Professional memberships
• Service recognition awards
• Mentorship

Wellbeing and connection opportunities

• Health insurance, income continuance insurance, and life insurance
• Employee assistance program
• Developing Professionals Group, a global network for those with under 10 years of experience
• Office Social Club and events

About us

We’ve been serving our clients and communities in Aotearoa New Zealand for over 125 years. With almost