Reception & Administration Support

Rukuhia Te Mahi; Whakatāne; Hybrid; NZD 45,000 - 60,000; Full time

Job summary

Ngāti Awa in Whakatāne is seeking a proactive Reception and Administration Support person to join our team. This permanent full-time role ensures the smooth day-to-day operation of our organisation, acting as the welcoming face and coordinating communications, fleet, and office operations.

You will bring experience in reception, strong customer service, and solid organisational skills. Proficiency with Microsoft 365, confidentiality, teamwork, and a commitment to kaupapa Māori values is

Qualifications

• Experience in reception, administration, customer service, or office support roles.
• Excellent customer service, communication, and relationship-building skills.
• Strong organisational skills, attention to detail, and ability to manage competing priorities.
• Experience maintaining records, filing systems, databases, or administration systems.
• Confidence using Microsoft 365 applications including Outlook, Word, Excel, Teams, and SharePoint.
• Commitment to confidentiality, professionalism, and accountability.

Responsibilities

• Be the welcoming face of our organisation, providing professional reception services and supporting enquiries, visitors, correspondence, and day-to-day communications.
• Coordinate vehicle bookings, servicing, maintenance, compliance requirements, and fleet records.
• Manage stationery, office supplies, consumables, and supplier relationships.
• Coordinate uniform ordering, stock levels, and record management to support kaimahi.
• Support upkeep of facilities by tracking maintenance requests and liaising with contractors.
• Manage equipment, shared resources, booking systems, inventories, and asset records.
• Maintain accurate records, filing systems, archives, and information management processes, including SharePoint.
• Provide trusted administrative and operational support to managers and kaimahi.

Skills

Reception & Admin Support

Customer Service

Record Keeping

Microsoft 365

Tools

Microsoft 365

Job description

Ngati Awa (Whakatane and surrounding areas)

Receptionists (Administration & Office Support)

Full time

Add expected salary to your profile to see matches

How you match

Skills and credentials from the job description Reception Administrative Support Record Keeping Customer Service +3 more

Over the years, Te Tohu o Te Ora o Ngāti Awa (previously known as Ngāti Awa Social & Health Services) has grown into a leading iwi provider of health, social, employment, childcare and Kāinga Māori development services. Our mission is to remain responsive and adaptable, ensuring our organisation is fit for purpose while supporting our whānau, hapori, and iwi to achieve prosperity and well-being. Our vision, "Mai i te korenga ki te ao mārama, mai i te ao mārama ki te mana motuhake", is to move from poverty to wellbeing, and from wellbeing to self-determination and autonomy.

We're currently experiencing rapid growth, creating new job opportunities for people who want to make an impact in our community.

We're looking for an organised and customer-focused Reception and Administration Support person to join our team in Whakatāne. This is a permanent full-time role that plays a critical part in ensuring the smooth day-to-day operation of our organisation.

In this varied and rewarding role, you'll help keep our organisation running smoothly by supporting our people, workplaces, systems, and day-to-day operations. Your responsibilities will include:

• Be the welcoming face of our organisation, providing professional reception services and supporting enquiries, visitors, correspondence, and day-to-day communications.
• Keep our fleet running smoothly by coordinating vehicle bookings, servicing, maintenance, compliance requirements, and fleet records.
• Ensure our workplaces are well-equipped and operating efficiently through the management of stationery, office supplies, consumables, and supplier relationships.
• Coordinate uniform ordering, stock levels, and record management to support our kaimahi.
• Support the upkeep of our facilities by tracking maintenance requests and liaising with contractors.
• Manage organisational equipment, shared resources, booking systems, inventories, and asset records to ensure everything is where it needs to be.
• Maintain accurate records, filing systems, archives, and information management processes, including SharePoint.
• Provide trusted administrative and operational support to managers and kaimahi, helping create a safe and welcoming work environment.

You are a proactive and highly organised administrator who enjoys helping others, thrives in a busy environment, and takes pride in delivering excellent customer service. You are comfortable managing multiple tasks, maintaining accurate records, and building positive relationships with a wide range of people.

You also bring:

• Experience in a reception, administration, customer service, or office support role.
• Excellent customer service, communication, and relationship-building skills.
• Strong organisational skills, attention to detail, and the ability to manage competing priorities.
• Experience maintaining records, filing systems, databases, or administration systems.
• Confidence using Microsoft 365 applications including Outlook, Word, Excel, Teams, and SharePoint.
• A commitment to confidentiality, professionalism, and accountability.
• Understanding of Te Tiriti o Waitangi, tikanga Māori, and the practice of manaakitanga.
• A full New Zealand Driver Licence.

You'll have the opportunity to utilise and grow your skills, share your expertise, and continue your professional development through our Te Pou Mataaho wānanga and other learning opportunities. We offer a competitive salary reflective of your experience, along with a range of staff benefits and wellbeing supports, subject to eligibility. Explore the opportunities available and build a rewarding career with us.