Flexible Part-Time Personal Assistant for Real Estate Pro

Bayleys Real Estate; Albert-Eden; On-site; NZD 28,000 - 39,000; Part time

Benefits offered by this job

Flexible part-time

Supportive team

Job summary

Bayleys Real Estate is seeking an experienced Part-Time Personal Assistant to support a high-performing real estate professional in Pt Chevalier, Auckland. The role focuses on organisation, diary management, marketing coordination, and sales process support, ensuring a seamless client experience.

You will coordinate open homes, prepare documentation, manage CRM records, and liaise with vendors, purchasers, and solicitors.

Qualifications

• Previous experience in a Personal Assistant, Executive Assistant, or administration role (real estate experience is advantageous but not essential).
• Highly organised with exceptional time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Confident communicator with excellent relationship-building skills.
• Proactive, adaptable, and able to use initiative.
• Intermediate to advanced Microsoft Office skills and confidence learning new systems.
• A positive, professional, and team-focused attitude.

Responsibilities

• Manage diaries, appointments, and day-to-day workflow.
• Coordinate meetings, open homes, and appointments.
• Prepare property documentation, submissions, and reports.
• Coordinate marketing campaigns, online listings, and promotional material.
• Maintain CRM databases and ensure records are accurate and up to date.
• Provide administrative support throughout the sales process from listing through to settlement.
• Liaise with vendors, purchasers, solicitors, and other industry professionals.
• Assist with social media content, newsletters, and general marketing initiatives.
• Provide general administrative support to ensure the smooth day-to-day running of the business.

Skills

Highly organized

Time management

Relationship building

Proactive, initiative

Communication

Tools

Microsoft Office

Job description

Bayleys Real Estate is seeking an experienced Part-Time Personal Assistant to support a high-performing real estate professional in Pt Chevalier, Auckland. The role focuses on organisation, diary management, marketing coordination, and sales process support, ensuring a seamless client experience.

You will coordinate open homes, prepare documentation, manage CRM records, and liaise with vendors, purchasers, and solicitors.