Real Estate Admin & Marketing

limitless Real Estate; Ōtara-Papatoetoe; On-site; NZD 45,000 - 65,000; Full time

Benefits offered by this job

Full onboarding with current systems

Founding team member in growth

Job summary

Limitless Real Estate is seeking an Admin & Marketing Assistant to join our fast-growing team in Manukau/Auckland. You will manage day-to-day office operations, coordinate property marketing campaigns, and help grow the agency’s systems and processes.

The role requires 1–2 years of real estate admin experience, strong organisational skills, and excellent communication. You will use Vault RE, Monday.com, Google Sheets, Slack, Claude AI, and Grok to build scalable workflows and support 50+

Qualifications

• You are highly organised with a proactive mindset.
• Minimum 1–2 years real estate admin experience.
• Able to manage multiple priorities under time pressure.
• Excellent written and spoken communication.
• Fast typist (60wpm+).
• Growth mindset and adaptability to new systems.

Responsibilities

• Administer property sales from listing to settlement in Vault RE CRM.
• Set up new listings: agreements, details, photos, write-ups, portals.
• Coordinate marketing materials and vendor tasks.
• Manage signboards and property marketing suppliers.
• Support auctions and sales events.
• Develop repeatable workflows using Vault RE, monday.com, Sheets, Slack.

Skills

Organised

Detail-driven

Multitasking

Strong communication

Fast response times

Typing 60 wpm+

Tools

Vault RE CRM

monday.com

Google Sheets

Slack

Claude AI

Grok

Job description

About Us

Limitless Real Estate is a real estate agency founded by Lawrence Kenyon-Slade, ranked in the Top 1% of salespeople in New Zealand, with over 200 properties sold with Ray White, writing up to $1.9 million GCI commission over 12 months. We are now building a modern, high-performance agency designed to expand across Auckland and New Zealand.

We're a team of 10, including in-house admin and a marketing manager, with 10 agents in office as we grow toward a goal of 50 sales agents.

This is an opportunity to work directly with the founder and team, and play a key role in shaping the systems, culture, and success of the business. If you thrive in a fast-paced environment, love solving problems, and want to grow with a company from the ground up, this is for you.

The Role

As the Admin & Marketing Assistant, you will work with our current admin team, manage day-to-day operations, ensure smooth delivery of property marketing campaigns, and contribute to marketing and business growth for the agents and team.

Key Responsibilities

Managing the full administration of property sales from listing to settlement in Vault RE CRM

Setting up new listings: agency agreements, property details, photos, write-ups and uploading to portals

Running the listing checklist for every property so nothing is missed (marketing, compliance, vendor documents)

Coordinating signboards and property marketing suppliers

Managing sale and purchase agreements, deposit tracking and settlement dates

Liaising with solicitors, vendors, buyers and agents throughout the transaction

Supporting weekly auctions and sales events on the day

2. Marketing & Brand

Facilitating property marketing with our Marketing Team: photos, write-ups, flyers, brochures and letters

Creating social media posts and agent marketing using Claude Design, Canva and AI tools, built on repeatable templates

Managing our email newsletter and weekly market update content

Working with our virtual assistant team

Administering "Just Listed" and "Just Sold" mail outs

Running our letter campaigns: preparing templates organising distribution areas

Managing our letter and flyer delivery team (rosters, areas, tracking completion)

Assisting with office and client events

3. AI & Systems (onboarding provided)

Using Claude AI and Grok daily to speed up admin and marketing tasks

Turning repetitive tasks into documented systems: checklists, SOPs, templates and AI prompts

Building and improving automations and workflows across Vault RE, monday.com, Google Sheets and Slack

Creating repeatable workflows for property write-ups, social posts, letters and market reports

Spotting bottlenecks in our processes and proposing better ways of doing things

Staying up to date with new tech & AI tools and testing what could help the business

Helping build the admin backbone that will support our growth to 50+ agents

Other Responsibilities

Working with our virtual assistant team on additional administration tasks

Completing in-house training courses and company recommended learning resources

Supporting agents with day-to-day requests and helping new agents get set up

About You

You are a go-getter who thrives on responsibility, loves being organised, and enjoys working in a high-performance environment. You're hungry to grow your career and want to be part of something bigger.

We're looking for someone who:

Has 1–2 years' real estate admin experience — preferably in real estate, not essential.

Is proactive, well-organised, and detail-driven.

Can confidently manage multiple priorities under time pressure.

Has strong communication and fast response times (text/email).

Is a quick computer user, touch types. 60wpm+

Has a growth mindset and thrives in a dynamic, evolving business.

Requirements:

NZ Residency / Right to Work.

Able to work from our Manukau office.

Minimum 1–2 years real estate administration work experience.

What We Offer

Full onboarding with current systems provided.

The chance to be a founding team member in a brand set for growth.