Admin Real Estate & Marketing

Limitless Real Estate New Zealand; Auckland; On-site; NZD 55,000 - 65,000; Full time

Benefits offered by this job

MacBook Pro + screen workstation

Full onboarding with current systems

Founding team member role in growth

Job summary

Limitless Real Estate New Zealand is seeking an Admin & Marketing Assistant to join our Auckland-based team. You will manage day-to-day operations, support property marketing campaigns, and help drive growth for the agents and business.

You will work closely with the founder and in-house team to build scalable systems, SOPs, templates, and AI-driven workflows across Vault RE, monday.com, Google Sheets and Slack, while staying organized in a fast-paced environment.

Qualifications

• 1–2 years of real estate admin experience, preferably in real estate.
• Proactive, well-organised, and detail-driven with ability to handle multiple priorities.
• Strong communication with fast response times (text/email).
• Fast computer user; touch typing 60 wpm+.
• Growth mindset in a dynamic, evolving business.

Responsibilities

• Manage the full administration of property sales from listing to settlement in Vault RE CRM.
• Set up new listings: agency agreements, property details, photos, write-ups and uploading to portals.
• Run the listing checklist for every property to ensure nothing is missed (marketing, compliance, vendor documents).
• Coordinate signboards and property marketing suppliers.
• Prepare auction files and Dropbox Sign documents.
• Manage sale and purchase agreements, deposit tracking and settlement dates.
• Liaise with solicitors, vendors, buyers and agents throughout the transaction.
• Support weekly auctions and sales events on the day.
• Facilitate property marketing with photos, write-ups, flyers, brochures and letters.

Skills

Organisational skills

Communication

Time management

Proactive

Tools

Vault RE

monday.com

Google Sheets

Slack

Job description

Admin & Marketing Assistant — Limitless Real Estate

About Us

Limitless Real Estate is a real estate agency founded by Lawrence Kenyon-Slade, ranked in the Top 1% of salespeople in New Zealand, with over 200 properties sold with Ray White, writing up to $1.9 million GCI commission over 12 months. We are now building a modern, high-performance agency designed to expand across Auckland and New Zealand.

We're a team of 10, including in-house admin and a marketing manager, with 10 agents in office as we grow toward a goal of 50 sales agents.

This is an opportunity to work directly with the founder and team, and play a key role in shaping the systems, culture, and success of the business. If you thrive in a fast-paced environment, love solving problems, and want to grow with a company from the ground up, this is for you.

The Role

As the Admin & Marketing Assistant, you will work with our current admin team, manage day-to-day operations, ensure smooth delivery of property marketing campaigns, and contribute to marketing and business growth for the agents and team.

Key Responsibilities1.

• Managing the full administration of property sales from listing to settlement in Vault RE CRM
• Setting up new listings: agency agreements, property details, photos, write-ups and uploading to portals
• Running the listing checklist for every property so nothing is missed (marketing, compliance, vendor documents)
• Coordinating signboards and property marketing suppliers
• Preparing auction files,d Dropbox Sign documents
• Managing sale and purchase agreements, deposit tracking and settlement dates
• Liaising with solicitors, vendors, buyers and agents throughout the transaction
• Supporting weekly auctions and sales events on the day

2. Marketing & Brand

• Facilitating property marketing with our Marketing Team: photos, write-ups, flyers, brochures and letters
• Creating social media posts and agent marketing using Claude Design, Canva and AI tools, built on repeatable templates
• Managing our email newsletter and weekly market update content
• Working with our virtual assistant team
• Administering "Just Listed" and "Just Sold" mail outs
• Running our letter campaigns: preparing templates organising distribution areas
• Managing our letter and flyer delivery team (rosters, areas, tracking completion)
• Assisting with office and client events

3. AI & Systems (onboarding provided)

• Using Claude AI and Grok daily to speed up admin and marketing tasks
• Turning repetitive tasks into documented systems: checklists, SOPs, templates and AI prompts
• Building and improving automations and workflows across Vault RE, monday.com, Google Sheets and Slack
• Creating repeatable workflows for property write-ups, social posts, letters and market reports
• Spotting bottlenecks in our processes and proposing better ways of doing things
• Staying up to date with new tech & AI tools and testing what could help the business
• Helping build the admin backbone that will support our growth to 50+ agents

Other Responsibilities

• Working with our virtual assistant team on additional administration tasks
• Completing in-house training courses and company recommended learning resources
• Supporting agents with day-to-day requests and helping new agents get set up

About You

You are a go-getter who thrives on responsibility, loves being organised, and enjoys working in a high-performance environment. You're hungry to grow your career and want to be part of something bigger.

We're looking for someone who:

• Has 1–2 years' real estate admin experience — preferably in real estate, not essential.
• Is proactive, well-organised, and detail-driven.
• Can confidently manage multiple priorities under time pressure.
• Has strong communication and fast response times (text/email).
• Is a quick computer user, touch types. 60wpm+
• Has a growth mindset and thrives in a dynamic, evolving business.

Requirements:

• NZ Residency / Right to Work.
• Able to work from our Manukau office.
• Minimum 1–2 years real estate administration work experience.

What We Offer

• MacBook Pro + screen workstation provided.
• Full onboarding with current systems provided.
• The chance to be a founding team member in a brand set for growth.