Purchasing Coordinator

Placements24; Queenstown; Hybrid; NZD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Placements24 in Queenstown seeks a diligent Purchasing Coordinator to manage the purchasing process, process purchase orders, liaise with suppliers, and track deliveries in a hybrid role combining on-site collaboration and remote work.

You will maintain procurement records, support inventory management, and help reconcile invoices while upholding purchasing policies. The ideal candidate has 1–2 years’ admin/purchasing experience, strong Excel skills, and a proactive, detail-oriented mindset.

Qualifications

• Matric certificate required.
• 1–2 years of experience in an administrative, purchasing, or inventory support role.
• Proficiency in Microsoft Office Suite, especially Excel.
• Experience with an ERP system is a plus.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team in a hybrid work environment.
• A proactive and solution-oriented mindset.

Responsibilities

• Process purchase requisitions and create purchase orders accurately and efficiently.
• Communicate with suppliers to confirm order details, pricing, and delivery dates.
• Track incoming shipments and ensure timely delivery of goods to the warehouse.
• Maintain up-to-date records of purchase orders, invoices, and supplier information.
• Assist in reconciling invoices with purchase orders and delivery receipts.
• Respond to internal inquiries regarding order status and procurement processes.
• Support the purchasing team in inventory management tasks as needed.
• Ensure adherence to company purchasing policies and procedures.
• Coordinate with other departments, such as warehousing and sales, to meet operational needs.
• Assist in preparing basic reports on purchasing activities.

Skills

Attention to detail

Organization skills

Communication skills

Problem solving

Teamwork

Independent work

Education

Matric certificate

Post-matric qualification in Admin/Purchasing

Tools

Microsoft Excel

ERP system

Job description

About the Role

Our client, a well-established wholesale distributor based in Queenstown, Eastern Cape , is seeking a diligent and organized Purchasing Coordinator to join their operational team. This role is essential for ensuring the efficient flow of goods by managing the administrative aspects of the purchasing process. You will be responsible for processing purchase orders, communicating with suppliers, tracking deliveries, and maintaining accurate procurement records. This hybrid position offers a balance between collaborating with your team on-site in Queenstown and the flexibility to work remotely on certain days. The ideal candidate will have excellent attention to detail, strong organizational skills, and a proactive approach to problem-solving. You will play a key role in supporting the broader procurement and logistics functions of the company.

Key Responsibilities

• Process purchase requisitions and create purchase orders accurately and efficiently.
• Communicate with suppliers to confirm order details, pricing, and delivery dates.
• Track incoming shipments and ensure timely delivery of goods to the warehouse.
• Maintain up-to-date records of purchase orders, invoices, and supplier information.
• Assist in reconciling invoices with purchase orders and delivery receipts.
• Respond to internal inquiries regarding order status and procurement processes.
• Support the purchasing team in inventory management tasks as needed.
• Ensure adherence to company purchasing policies and procedures.
• Coordinate with other departments, such as warehousing and sales, to meet operational needs.
• Assist in preparing basic reports on purchasing activities.

Requirements

• A Matric certificate is required; a relevant post-matric qualification or experience in administration or purchasing is advantageous.
• 1-2 years of experience in an administrative, purchasing, or inventory support role.
• Proficiency in Microsoft Office Suite, especially Excel.
• Experience with an ERP system is a plus.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team in a hybrid work environment.
• A proactive and solution-oriented mindset.
• Willingness to learn and adapt to new processes.

Benefits

Our client offers a competitive salary package for this role, along with standard employee benefits. This hybrid position provides the advantage of on-site team interaction and remote flexibility. You will gain valuable experience in a dynamic wholesale distribution environment in Queenstown . Opportunities for further training and professional development within the company are available. Our client values its employees and provides a supportive work environment focused on teamwork and efficiency.