Purchasing Clerk

Placements24; Queenstown; On-site; NZD 20,000 - 26,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Paid annual leave

Job summary

Placements24 in Queenstown, SA, is seeking aPurchasing Clerk to support operations with purchase orders, supplier communications, and record-keeping. The role focuses on ensuring timely, accurate procurement to sustain farming and processing activities.

The ideal candidate will have 1–2 years in purchasing or clerical roles, strong organizational and communication skills, and a proactive, detail-oriented approach. This position offers growth in procurement and supply chain exposure.

Qualifications

• Matric certificate or equivalent qualification.
• A certificate in Administration or Supply Chain is advantageous.
• 1–2 years of purchasing, administrative, or clerical experience.
• Proficiency in Microsoft Office, especially Excel and Word.
• Familiarity with basic procurement processes and terminology.
• Strong organizational skills and meticulous attention to detail.
• Good communication and interpersonal skills.
• Ability to multitask and manage time effectively in a busy environment.

Responsibilities

• Receive, review, and process purchase requisitions and orders.
• Source and obtain quotations from approved suppliers.
• Place orders and confirm delivery dates and terms.
• Maintain accurate purchasing records, invoices, and receipts.
• Communicate with suppliers regarding status, deliveries, and discrepancies.
• Assist in managing inventory levels and stock availability.
• Liaise with internal departments to understand purchasing needs.
• Adhere to purchasing policies and procedures.
• Prepare reports on purchasing activities and expenditure.
• Resolve basic order, delivery, and payment queries.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Teamwork and independence

Education

Matric certificate

Administration or Supply Chain certificate

Tools

Microsoft Office Suite (Excel, Word)

Job description

About the Role

Our client, a well-established agricultural enterprise, is seeking an organized and diligent Purchasing Clerk to support their operations in Queenstown, Eastern Cape . This role is crucial for maintaining the efficient flow of supplies and equipment necessary for the company's farming and processing activities. The Purchasing Clerk will be responsible for processing purchase orders, managing vendor communications, and ensuring accurate record-keeping. The ideal candidate will possess strong administrative skills and a keen eye for detail, contributing directly to the operational success and cost management of the business.

Key Responsibilities

• Receive, review, and process purchase requisitions and purchase orders.
• Source and obtain quotations from approved suppliers for goods and services.
• Place orders with suppliers and confirm delivery dates and terms.
• Maintain accurate and organized purchasing records, including invoices and receipts.
• Communicate with suppliers regarding order status, deliveries, and any discrepancies.
• Assist in managing inventory levels and ensuring stock availability.
• Liaise with internal departments to understand and fulfill their purchasing needs.
• Ensure adherence to company purchasing policies and procedures.
• Assist in preparing reports on purchasing activities and expenditure.
• Resolve basic queries related to orders, deliveries, and payments.

Requirements

• Matric certificate or equivalent qualification.
• A certificate in Administration or Supply Chain is advantageous.
• 1-2 years of experience in a purchasing, administrative, or clerical role.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Familiarity with basic procurement processes and terminology.
• Strong organizational skills and meticulous attention to detail.
• Good communication and interpersonal skills.
• Ability to multitask and manage time effectively in a busy environment.
• Proactive attitude and a willingness to learn.
• Ability to work independently and as part of a team.
• Understanding of basic inventory management principles is a plus.

Benefits

Our client offers a competitive salary, a supportive work environment, and the opportunity to contribute to a vital industry in Queenstown, Eastern Cape . This role provides a solid foundation for a career in procurement and supply chain management.

• Benefits include medical aid, a provident fund, and paid annual leave.