Property Administration & Lease Specialist

Farmers Trading Company Ltd; Auckland; Hybrid; NZD 52,000 - 68,000; Full time

Benefits offered by this job

Staff discounts

Health Insurance

Partner discounts

Job summary

Farmers Trading Company Ltd is seeking a proactive Property Administrator to support our Auckland-based Support Office. You will manage property records, leases and documentation, while coordinating invoices, payments, and vendor relationships.

You’ll work with internal teams, landlords and contractors to keep records up to date and drive process improvements across the portfolio. A strong eye for detail and solid admin skills are essential.

Qualifications

• Experience in administration, ideally within property, facilities, leases or a similar environment.
• Strong organisational skills and excellent attention to detail.
• Good written and verbal communication skills.
• Confidence using Microsoft Office, particularly Excel, Word and Outlook.
• The ability to manage multiple tasks, meet deadlines and follow through on commitments.
• A proactive approach to problem-solving and the confidence to ask questions when needed.
• A professional and collaborative approach when working with internal and external stakeholders.

Responsibilities

• Providing day-to-day administrative support to the Property team.
• Maintaining accurate property records, databases, lease documentation and filing systems.
• Assisting with lease administration, renewals, processing rent reviews, key dates and property-related documentation.
• Coordinating invoices, purchase orders, payments, and expense tracking, including landlord invoice payments and reconciling opex wash-ups.
• Liaising with landlords, property managers, contractors and internal stakeholders.
• Assisting with maintenance requests, property repairs and general property enquiries.
• Preparing reports, spreadsheets and correspondence as required.
• Tracking important dates, following up outstanding actions and ensuring deadlines are met.
• Supporting property projects and process improvements as required.
• Raising CAPEX requests for property projects.

Skills

Administration

Attention to detail

Organisational skills

Communication

Multitasking

Problem-solving

Stakeholder management

Tools

SAP

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Farmers Trading Company Ltd is seeking a proactive Property Administrator to support our Auckland-based Support Office. You will manage property records, leases and documentation, while coordinating invoices, payments, and vendor relationships.

You’ll work with internal teams, landlords and contractors to keep records up to date and drive process improvements across the portfolio. A strong eye for detail and solid admin skills are essential.