Property Admin & Leases Coordinator

Farmers Trading Company Ltd; Howick; On-site; NZD 60,000 - 80,000; Full time

Benefits offered by this job

Staff discounts across Farmers and Jam

Health insurance

Partner discounts

Job summary

Farmers Trading Company Ltd. is seeking a proactive Property Administrator to join our Support Office team. You will provide administrative support across our property portfolio to help ensure stores and property operations run efficiently.

Your role involves maintaining property records, lease documentation, processing rent reviews, coordinating invoices, and supporting maintenance requests. You will work with landlords, internal teams, contractors, and suppliers to keep documentation up to

Qualifications

• Experience in administration, ideally within property, facilities, leases or a similar environment.
• Strong organisational skills and excellent attention to detail.
• Good written and verbal communication skills.
• Experience with SAP would be advantageous.
• Proactive approach to problem-solving and collaboration with stakeholders.

Responsibilities

• Providing day-to-day administrative support to the Property team.
• Maintaining accurate property records, databases, lease documentation and filing systems.
• Assisting with lease administration, renewals, processing rent reviews, key dates and property-related documentation.
• Coordinating invoices, purchase orders, payments, and expense tracking, including landlord invoice payments and reconciling opex wash-ups.
• Liaising with landlords, property managers, contractors and internal stakeholders.
• Assisting with maintenance requests, property repairs and general property enquiries.
• Preparing reports, spreadsheets and correspondence as required.
• Tracking important dates, following up outstanding actions and ensuring deadlines are met.
• Supporting property projects and process improvements as required.
• Raising CAPEX requests for property projects.

Skills

Administration

Organisation

Communication

Excel

Word

Outlook

Attention to detail

Tools

SAP

Job description

Farmers Trading Company Ltd. is seeking a proactive Property Administrator to join our Support Office team. You will provide administrative support across our property portfolio to help ensure stores and property operations run efficiently.

Your role involves maintaining property records, lease documentation, processing rent reviews, coordinating invoices, and supporting maintenance requests. You will work with landlords, internal teams, contractors, and suppliers to keep documentation up to