Property Administrator

Farmers; Auckland; Hybrid; NZD 52,000 - 68,000; Full time

Benefits offered by this job

Staff discounts

Health Insurance

Partner discounts

Job summary

Farmers Trading Company Ltd is seeking a proactive Property Administrator to support our Auckland-based Support Office. You will manage property records, leases and documentation, while coordinating invoices, payments, and vendor relationships.

You’ll work with internal teams, landlords and contractors to keep records up to date and drive process improvements across the portfolio. A strong eye for detail and solid admin skills are essential.

Qualifications

• Experience in administration, ideally within property, facilities, leases or a similar environment.
• Strong organisational skills and excellent attention to detail.
• Good written and verbal communication skills.
• Confidence using Microsoft Office, particularly Excel, Word and Outlook.
• The ability to manage multiple tasks, meet deadlines and follow through on commitments.
• A proactive approach to problem-solving and the confidence to ask questions when needed.
• A professional and collaborative approach when working with internal and external stakeholders.

Responsibilities

• Providing day-to-day administrative support to the Property team.
• Maintaining accurate property records, databases, lease documentation and filing systems.
• Assisting with lease administration, renewals, processing rent reviews, key dates and property-related documentation.
• Coordinating invoices, purchase orders, payments, and expense tracking, including landlord invoice payments and reconciling opex wash-ups.
• Liaising with landlords, property managers, contractors and internal stakeholders.
• Assisting with maintenance requests, property repairs and general property enquiries.
• Preparing reports, spreadsheets and correspondence as required.
• Tracking important dates, following up outstanding actions and ensuring deadlines are met.
• Supporting property projects and process improvements as required.
• Raising CAPEX requests for property projects.

Skills

Administration

Attention to detail

Organisational skills

Communication

Multitasking

Problem-solving

Stakeholder management

Tools

SAP

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

With over 100 years of history, Farmers is one of New Zealand’s most iconic department store retailers, with stores nationwide and a proud reputation for delivering quality products and exceptional customer service.

We’re looking for a proactive Property Administrator to join our Support Office team and provide administrative support across our property portfolio, helping ensure our stores and property operations run efficiently.

About the Role

You’ll be responsible for providing accurate and timely administrative support across a range of property-related activities. You’ll work with internal teams, landlords, contractors and external suppliers to help keep property records, documentation and processes up to date.

Your key responsibilities will include:

• Providing day-to-day administrative support to the Property team.
• Maintaining accurate property records, databases, lease documentation and filing systems.
• Assisting with lease administration, renewals, processing rent reviews, key dates and property-related documentation.
• Coordinating invoices, purchase orders, payments, and expense tracking, including landlord invoice payments and reconciling opex wash-ups.
• Liaising with landlords, property managers, contractors and internal stakeholders.
• Assisting with maintenance requests, property repairs and general property enquiries.
• Preparing reports, spreadsheets and correspondence as required.
• Tracking important dates, following up outstanding actions and ensuring deadlines are met.
• Supporting property projects and process improvements as required.
• Raising CAPEX requests for property projects.

About You

You’re someone who enjoys bringing structure and organisation to a busy environment. You take pride in getting the details right, are comfortable managing competing priorities and enjoy working with a variety of people.

To be successful in this role, you’ll bring:

• Previous experience in administration, ideally within property, facilities, leases or a similar environment.
• Strong organisational skills and excellent attention to detail.
• Good written and verbal communication skills.
• Confidence using Microsoft Office, particularly Excel, Word and Outlook.
• The ability to manage multiple tasks, meet deadlines and follow through on commitments.
• A proactive approach to problem-solving and the confidence to ask questions when needed.
• A professional and collaborative approach when working with internal and external stakeholders.
• Previous experiece with SAP would be advantageous.

Property experience would be an advantage, but we’re also keen to hear from someone with strong administration skills who is eager to learn and develop their knowledge of property operations.

Why Join Farmers?

At Farmers, you’ll be part of a well-established New Zealand retail business where your contribution makes a real difference.

• A supportive and collaborative team environment.
• The opportunity to develop your property and administration skills.
• A varied role working with stakeholders across the business.
• Staff discounts across Farmers and other James Pascoe Group brands.
• Access to additional benefits, including Southern Cross Health Insurance and other partner discounts.

*Please note that our Support Office will be relocating to Pitt Street in Auckland CBD by early 2028.

Job level(s) + 1-3 years relevant experience, 3-7 years re...