Project Coordinator

Tait Communications; Auckland; On-site; NZD 65,000 - 90,000; Full time

Job summary

Tait Systems in New Zealand is seeking a Project Coordinator to support delivery of the Public Safety Network programme across multiple regions. This fixed-term role runs through to 30 September 2027 and offers the chance to influence critical communications infrastructure.

You will coordinate activities, manage stakeholders, maintain project controls, and track milestones. The role suits someone who thrives in a fast-paced environment, works autonomously, and can adapt to shifting priorities

Qualifications

• 5+ years' experience in Project Coordination, Project Support, or similar roles.
• Experience in large-scale infrastructure, telecommunications or multi-disciplinary programmes.
• Strong planning, scheduling, and organisational skills with attention to detail.
• Excellent stakeholder management and communication across diverse teams.
• Ability to identify risks, manage dependencies, and drive actions to completion.
• Collaborative, solutions-focused approach and commitment to delivery excellence.

Responsibilities

• Support E2E Project Managers to deliver projects on time and to plan.
• Coordinate project activities, milestones, dependencies, and schedules.
• Monitor progress and elevate risks, issues, and delivery impacts.
• Facilitate communication across project teams, suppliers, and delivery partners.
• Prepare and maintain project documentation, reporting, and governance records.
• Organise meetings, track actions, and follow through on commitments.
• Support procurement and financial administration activities, including POs and invoices.
• Drive continuous improvement in delivery and governance processes.

Skills

Stakeholder management

Planning & scheduling

Organisational skills

Communication skills

Problem solving

Tools

Microsoft Office

Excel

Job description

This is a fixed-term opportunity through to 30 September 2027, offering the chance to play a key role in a high-profile national programme that will leave a lasting impact on New Zealand's critical communications infrastructure.

As a Project Coordinator, you'll support the delivery of projects across multiple regions within the Public Safety Network programme. Working in a fast-paced and constantly evolving environment, you'll take ownership of coordinating activities, managing stakeholders, maintaining project controls, and ensuring delivery milestones remain on track.

This role is well suited to someone who thrives on variety, enjoys working autonomously, and can confidently adapt to changing priorities while keeping projects moving forward.

Key Responsibilities

• Support E2E Project Managers to deliver projects on time and to plan.


• Coordinate project activities, milestones, dependencies, and schedules across the project lifecycle.


• Monitor project progress and elevate risks, issues, and delivery impacts.


• Facilitate communication and coordination across project teams, suppliers, and delivery partners.


• Prepare and maintain project documentation, reporting, and governance records.


• Organise meetings, track actions, and ensure timely follow-through on commitments.


• Support procurement and financial administration activities, including POs and invoice processing.


• Drive continuous improvement by identifying opportunities to enhance project delivery and governance processes.

About You

To be successful in this role, you'll bring proven experience supporting the delivery of complex projects in a large-scale programme environment. You're highly organised, proactive, and skilled at managing competing priorities while maintaining a high level of accuracy and attention to detail.

You excel at building relationships, coordinating across multiple stakeholders, and keeping projects moving forward. Experience within infrastructure, telecommunications, or large-scale programme delivery environments, along with exposure to project reporting tools, procurement processes, and project controls, will be highly regarded.

5+ years' experience in Project Coordination, Project Support, or a similar project delivery role.

Experience supporting large-scale infrastructure, telecommunications, or other complex multi-disciplinary programmes.

Strong planning, scheduling, and organisational skills, with the ability to coordinate multiple workstreams simultaneously.

Excellent stakeholder management and communication skills, with the confidence to work effectively across diverse teams and delivery partners.

Proven ability to identify risks, manage dependencies, and drive actions through to completion.

Advanced Microsoft Office skills, particularly Excel, and experience maintaining project reporting and controls.

A collaborative, solutions-focused approach with a commitment to continuous improvement and delivery excellence.

About Us

Tait Systems is delivering one of New Zealand's most significant telecommunications infrastructure programmes, the nationwide Public Safety Network (PSN). This programme will provide a modern, resilient communications network for New Zealand's emergency services across the country. We are a collaborative and agile organisation where every team member plays an important role in delivering successful outcomes. We value initiative, continuous improvement, and practical problem-solving, and we're looking for people who enjoy taking ownership, embracing challenges, and making a meaningful impact.

Applications will close on Monday 28th September.

Applications will be reviewed as they are received, and we may progress suitable candidates through the recruitment process before the closing date. If you have any questions about the role please contact ********@taitcommunications.com