Project Administrator

Associate Director; Queenstown; On-site; NZD 65,000 - 85,000; Full time

Job summary

Main Contractor in Queenstown CBD is expanding and seeks a Project Administrator to back the PMs, Site Engineers and Regional Manager on multiple live Queenstown projects. You’ll manage document control, procurement support, and meeting minuting to keep work moving efficiently behind the scenes.

From the ground in Queenstown, the role offers a pathway within project management and exposure to high-profile builds.

Qualifications

• Sharp organisational skills and attention to detail.
• Strong communication — written and verbal.
• Confidence with Microsoft Office; Procore and SharePoint experience a bonus.
• A practical, common-sense approach to problem solving.

Responsibilities

• Keeping project documentation tight across Procore and SharePoint.
• Supporting the commercial team with variations, payment claims and cost tracking.
• Coordinating and minuting site and project meetings.
• Liaising with subcontractors, consultants, and suppliers.
• Helping prepare subcontractor packages and procurement documentation.

Skills

Organizational skills

Communication skills

MS Office proficiency

Procore/SharePoint experience

Tools

Procore

SharePoint

Microsoft Office

Job description

This main contractor is in significant growth mode and is looking for a Project Administrator to join their team on the ground in Queenstown CBD.

The Role

It's an exciting time to join and you'll be right in the middle of the action, supporting Project Managers, Site Engineers, and Regional Manager across multiple live Queenstown projects. From document control and procurement support to meeting minutes and compliance tracking — you'll be the person who keeps everything moving behind the scenes.

No two days will look the same, so you need to enjoy a fast paced and changing environment.

What You'll Be Doing

• Keeping project documentation tight across Procore and SharePoint
• Supporting the commercial team with variations, payment claims and cost tracking
• Coordinating and minuting site and project meetings
• Liaising with subcontractors, consultants, and suppliers
• Helping prepare subcontractor packages and procurement documentation

Who We're After

You don't need a decade of experience — you need the right attitude. If you're currently studying Quantity Surveying, interested in a Project Management pathway, or just someone who thrives in a fast-paced environment and loves getting things done properly, we want to hear from you.

You’ll bring:

• Sharp organisational skills and attention to detail
• Strong communication — written and verbal
• Confidence with Microsoft Office (Procore and SharePoint experience a bonus)
• A practical, common-sense approach to problem solving

You’ll be mentored by experienced project professionals, working on high-profile Queenstown builds, backed by a national organisation with solid systems and a team that actually invests in its people. This is a genuine pathway role — not just a stepping stone.