Remote Site Administrator

Placements24; Queenstown; Hybrid; NZD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Fully remote work

Software tools provided

Supportive virtual team

Job summary

Placements24 is seeking a highly organized Remote Site Administrator to support construction projects, including activities in the Queenstown area. This fully remote role requires strong organizational skills, proficiency in administrative software, and clear communication with site teams and head office.

You will manage site documentation, coordinate logistics, assist with payroll data, and schedule meetings to keep project administration running smoothly from a distance.

Qualifications

• Proven experience as an Administrator or in a similar role (construction preferred).
• Excellent organizational and time-management skills with high attention to detail.
• Proficiency in Microsoft Office Suite and other admin software.
• Strong written and verbal communication for remote collaboration.
• Ability to work independently in a remote setting and handle confidential information.

Responsibilities

• Manage and maintain all site administrative records (timesheets, delivery notes, permits).
• Process daily site reports for accuracy and completeness.
• Coordinate procurement of site consumables and equipment with suppliers.
• Assist payroll by compiling and submitting accurate worker information.
• Schedule and coordinate site meetings and prepare necessary documentation.
• Act as liaison between site personnel and head office for admin matters.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Remote collaboration

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly organized and efficient Remote Site Administrator to provide essential administrative support for their construction projects, including operations in the Queenstown area. This role is fully remote and requires excellent organizational skills, proficiency in administrative software, and strong communication abilities to liaise with site teams and head office. You will be responsible for managing site documentation, processing information, coordinating logistics, and ensuring the smooth flow of administrative tasks that support project execution. This position is perfect for a detail-oriented individual who excels in managing administrative functions from a distance and contributes to the overall efficiency of the construction operations.

Key Responsibilities

• Manage and maintain all site-related administrative records, including timesheets, delivery notes, and permits.
• Process daily reports from site teams, ensuring accuracy and completeness of information.
• Coordinate the procurement of site consumables and equipment, liaising with suppliers.
• Assist with payroll administration by compiling and submitting accurate worker information.
• Schedule and coordinate site meetings and appointments, preparing necessary documentation.
• Act as a communication link between site personnel and head office for administrative matters.

Requirements

• Proven experience as an Administrator or in a similar role, preferably in the construction or a related industry.
• Excellent organizational and time-management skills, with a high level of attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other administrative software.
• Strong written and verbal communication skills for remote collaboration.
• Ability to work independently and manage tasks effectively in a remote setting.
• Discretion and ability to handle confidential information appropriately.

Benefits

• Competitive salary and benefits package.
• Fully remote work opportunity, providing flexibility and work-life balance.
• Access to necessary software and tools for effective remote work.
• Opportunity to support impactful construction projects across different regions.
• A supportive virtual team environment focused on efficiency and collaboration.