Programme Coordinator – Building Systems (Government)

Ministry of Business, Innovation and Employment; Wellington; On-site; NZD 68,000 - 77,000; Full time

Benefits offered by this job

KiwiSaver

Job summary

MBIE is seeking a Programme Coordinator in Wellington/Christchurch to support the BSP branch with high-quality administrative and coordination tasks. You’ll monitor mailboxes, manage SharePoint, prepare docs, arrange travel and events, organise meetings, take minutes and process contracts and invoices.

The role emphasizes proactive process improvement, collaboration, and delivering great outcomes for stakeholders while supporting career development in government services.

Qualifications

• Sound judgement and decision-making skills.
• Ability to work independently without constant direction.
• Proactive attitude and passion for getting things done.
• Organising and supporting workshops, meetings and external engagement.
• Operating and improving processes, tools and templates, and assisting project teams on the use of these.
• Highly effective planning and organisational skills, including time management and prioritising work in a complex work environment.
• Excellent communication skills, both written and verbal.
• High level of proficiency with Microsoft Office products, including Word, Excel, PowerPoint, Project, Teams, Planner and Visio.
• An understanding of government processes, systems, and tools.

Responsibilities

• Monitor shared mailboxes and maintain our SharePoint site.
• Prepare documentation and coordinate travel and events.
• Organise workshops and meetings and take minutes.
• Process contracts, invoices and accruals.
• Identify opportunities to streamline processes and improve efficiency.
• Support the branch to operate smoothly and deliver great outcomes.

Skills

Sound judgement

Independent work

Proactive attitude

Workshops & meetings

Process improvement

Planning & time management

Excellent communication

MS Office proficiency

Govt processes understanding

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Project

Microsoft Teams

Microsoft Planner

Visio

Job description

MBIE is seeking a Programme Coordinator in Wellington/Christchurch to support the BSP branch with high-quality administrative and coordination tasks. You’ll monitor mailboxes, manage SharePoint, prepare docs, arrange travel and events, organise meetings, take minutes and process contracts and invoices.

The role emphasizes proactive process improvement, collaboration, and delivering great outcomes for stakeholders while supporting career development in government services.