Programme Coordinator

Ministry of Business, Innovation and Employment NZ; Wellington; On-site; NZD 68,000 - 77,000; Full time

Benefits offered by this job

KiwiSaver

Job summary

MBIE invites applications for a Programme Coordinator based in Wellington or Christchurch until 30 June 2027. This full-time fixed-term/secondment role supports the BSP branch with high-quality admin, coordination, and documentation tasks, including travel, events, and contracts.

The successful candidate will manage shared mail, maintain SharePoint, take minutes, and drive process improvements while collaborating across managers and teams in government. Recent graduates welcome to apply.

Qualifications

• Sound judgement and decision-making skills.
• Independently work with minimal direction.
• Proactive attitude and ability to get things done.
• Organising and supporting workshops, meetings and external engagement.
• Operating and improving processes, tools and templates, and assisting project teams on their use.
• Strong planning and organisational skills, including time management and prioritising in a complex environment.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office products (Word, Excel, PowerPoint, Project, Teams, Planner, Visio).
• Understanding of government processes, systems and tools.

Responsibilities

• Monitor shared mailboxes and maintain documentation for BSP branch.
• Maintain SharePoint site and prepare documentation.
• Coordinate travel and events, organise workshops and meetings.
• Take minutes and process contracts, invoices and accruals.
• Identify opportunities to improve processes and streamline workflows.
• Collaborate with Manager, people leaders and teams to support operations.

Skills

Judgement

Independent worker

Proactive attitude

Workshops & meetings

Processes & templates

Planning & time management

Communication skills

MS Office suite

Govt processes & tools

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Project

Teams

Planner

Visio

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Ministry of Business, Innovation and Employment NZ – Wellington, North Island

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders

Discover a career with purpose at MBIE

• Support the successful delivery of our branch priorities through effective coordination and support
• Full time fixed-term or secondment position available based in Wellington or Christchurch until 30 June 2027.
• Salary $68,380 - $77,359 plus KiwiSaver
• An excellent opportunity for a recent graduate looking to start an exciting career in Government or Team Administrator superstars looking to take the next step in their career.

The Programme Coordinator is a key member of the Programme and Business Support team within the Building System Performance (BSP) branch.

We're looking for a superstar to provide high-quality support to the Manager, people leaders, and teams across the branch. This role is ideal for a proactive self-starter with strong administrative, organisational, and coordination skills who enjoys helping others succeed.

As a Programme Coordinator, you'll play an important role in supporting the smooth and effective operation of the branch. Your responsibilities will include monitoring shared mailboxes, maintaining our SharePoint site, preparing documentation, coordinating travel and events, organising workshops and meetings, taking minutes, and processing contracts, invoices, and accruals.

We're looking for someone who is not only highly capable in these areas but is also motivated to identify opportunities for improvement, streamline processes, and make things work better for our people and stakeholders.

In return, you'll join a collaborative, supportive, and forward-thinking team that values innovation, continuous improvement, and delivering great outcomes. This is an excellent opportunity to join our branch and develop a career in Government.

We welcome applications from recent graduates looking to start an exciting career in Government or Team Administrator superstars looking to take the next step in their career.

Skills and Experience Required

• Sound judgement and decision-making skills
• Is comfortable working independently without needing constant direction
• A proactive attitude and passion for getting things done
• Organising and supporting workshops, meetings and external engagement
• Operating and improving processes, tools and templates, and assisting project teams on the use of these.
• Highly effective planning and organisational skills, including time management and prioritising work in a complex work environment.
• Excellent communication skills, both written and verbal.
• High level of proficiency with Microsoft Office products, including Word, Excel, PowerPoint, Project, Teams, Planner and Visio.
• An understanding of government processes, systems, and tools.

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Māia - Bold and brave
• Pae Kahurangi - Build our Future

Our aspirations are echoed in our Māori identity - Hīkina Whakatutuki - which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

Company description:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders

Job description:

Discover a career with purpose at MBIE

• Support the successful delivery of our branch priorities through effective coordination and support
• Full time fixed-term or secondment position available based in Wellington or Christchurch until 30 June 2027.
• Salary $68,380 - $77,359 plus KiwiSaver
• An excellent opportunity for a recent graduate looking to start an exciting career in Government or Team Administrator superstars looking to take the next step in their career.

About the Role - Tēnei tūranga:

The Programme Coordinator is a key member of the Programme and Business Support team within the Building System Performance (BSP) branch.

We're looking for a superstar to provide high-quality support to the Manager, people leaders, and teams across the branch. This role is ideal for a proactive self-starter with strong administrative, organisational, and coordination skills who enjoys helping others succeed.

As a Programme Coordinator, you'll play an important role in supporting the smooth and effective operation of the branch. Your responsibilities will include monitoring shared mailboxes, maintaining our SharePoint site, preparing documentation, coordinating travel and events, organising workshops and meetings, taking minutes, and processing contracts, invoices, and accruals.

We're looking for someone who is not only highly capable in these areas but is also motivated to identify opportunities for improvement, streamline processes, and make things work better for our people and stakeholders.

In return, you'll join a collaborative, supportive, and forward-thinking team that values innovation, continuous improvement, and delivering great outcomes. This is an excellent opportunity to join our branch and develop a career in Government.

We welcome applications from recent graduates looking to start an exciting career in Government or Team Administrator superstars looking to take the next step in their career.

Ngā pukenga me ngā wheako e hiahiatia ana -

Skills and Experience Required

• Sound judgement and decision-making skills

• Is comfortable working independently without needing constant direction
• A proactive attitude and passion for getting things done
• Organising and supporting workshops, meetings and external engagement
• Operating and improving processes, tools and templates, and assisting project teams on the use of these.
• Highly effective planning and organisational skills, including time management and prioritising work in a complex work environment.
• Excellent communication skills, both written and verbal.
• High level of proficiency with Microsoft Office products, including Word, Excel, PowerPoint, Project, Teams, Planner and Visio.
• An understanding of government processes, systems, and tools.

About MBIE - Ētahi kōrero mō MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi - Better Together
• Māia - Bold and brave
• Pae Kahurangi - Build our Future
• Pono Me Te Tika - Own It

Our aspirations are echoed in our Māori identity - Hīkina Whakatutuki - which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahunga roa o ngā iwi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, ka tutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki te iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapa kua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Applications close at 11.59pm on Monday, 14 Sep 2026.