Programme Coordinator

New Zealand Government; Wellington; On-site; NZD 68,000 - 77,000; Full time

Job summary

MBIE is seeking a Programme Coordinator to support the Building System Performance branch in Wellington or Christchurch. You will assist the Manager and teams with coordination, documentation, and stakeholder engagement, helping ensure timely delivery of branch priorities.

The role suits a proactive self-starter with strong admin, organisational, and coordination skills, dedicated to improving processes and delivering great outcomes for Government partners.

Qualifications

• Sound judgement and decision-making skills.
• Is comfortable working independently without needing constant direction.
• A proactive attitude and passion for getting things done.
• Organising and supporting workshops, meetings and external engagement.
• Operating and improving processes, tools and templates, and assisting project teams on the use of these.
• Highly effective planning and organisational skills, including time management and prioritising work in a complex work environment.
• Excellent communication skills, both written and verbal.
• High level of proficiency with Microsoft Office products, including Word, Excel, PowerPoint, Project, Teams, Planner and Visio.
• An understanding of government processes, systems, and tools.

Responsibilities

• Monitor shared mailboxes and coordinate responses.
• Maintain the SharePoint site and documentation.
• Coordinate travel and events for the team.
• Organise workshops and meetings and take minutes.
• Process contracts, invoices and accruals.
• Identify opportunities for process improvement and implement changes.

Skills

Sound judgement

Independent work style

Proactive attitude

Workshop coordination

Meetings coordination

Process improvement

Planning & organisation

Strong communication

MS Office proficiency

Government processes knowledge

Tools

Word

Excel

PowerPoint

Project

Teams

Planner

Visio

Job description

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders Discover a career with purpose at MBIE Support the successful delivery of our branch priorities through effective coordination and support Full time fixed-term or secondment position available based in Wellington or Christchurch until 30 June 2027. Salary $68,380 - $77,359 plus KiwiSaver An excellent opportunity for a recent graduate looking to start an exciting career in Government or Team Administrator superstars looking to take the next step in their career.

About the Role

Tēnei tūranga: The Programme Coordinator is a key member of the Programme and Business Support team within the Building System Performance (BSP) branch.

We're looking for a superstar to provide high-quality support to the Manager, people leaders, and teams across the branch. This role is ideal for a proactive self-starter with strong administrative, organisational, and coordination skills who enjoys helping others succeed.

As a Programme Coordinator, you'll play an important role in supporting the smooth and effective operation of the branch. Your responsibilities will include monitoring shared mailboxes, maintaining our SharePoint site, preparing documentation, coordinating travel and events, organising workshops and meetings, taking minutes, and processing contracts, invoices, and accruals.

We're looking for someone who is not only highly capable in these areas but is also motivated to identify opportunities for improvement, streamline processes, and make things work better for our people and stakeholders. In return, you'll join a collaborative, supportive, and forward-thinking team that values innovation, continuous improvement, and delivering great outcomes. This is an excellent opportunity to join our branch and develop a career in Government.

We welcome applications from recent graduates looking to start an exciting career in Government or Team Administrator superstars looking to take the next step in their career.

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required

• Sound judgement and decision-making skills
• Is comfortable working independently without needing constant direction
• A proactive attitude and passion for getting things done
• Organising and supporting workshops, meetings and external engagement
• Operating and improving processes, tools and templates, and assisting project teams on the use of these.
• Highly effective planning and organisational skills, including time management and prioritising work in a complex work environment.
• Excellent communication skills, both written and verbal.
• High level of proficiency with Microsoft Office products, including Word, Excel, PowerPoint, Project, Teams, Planner and Visio.
• An understanding of government processes, systems, and tools.

About MBIE - Ētahi kōrero mō MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders. We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable. People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

Mahi Tahi - Better Together Māia- Bold and brave Pae Kahurangi - Build our Future Pono Me Te Tika - Own It

Our aspirations are echoed in our Māori identity - Hīkina Whakatutuki - which broadly means ‘lifting to make successful'. MBIE recognises the partnership founded under TeTiritio Waitangi between Māori and the Crown and is committed to giving effect to TeTiritio Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahunga roa o ngā iwi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, ka tutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapa kua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

Applications close at 11.59pm on Monday, 14 Sep 2026.