Procurement Coordination & Compliance Specialist

New Zealand Ministry Of Economic Development; Wellington; On-site; NZD 68,000 - 77,000; Full time

Job summary

MBIE is seeking a Commercial Coordinator based in Central Wellington to coordinate procurement requests, advise on processes, and maintain accurate records. You will support procurement systems, governance, and continuous improvement while building procurement capability across the organisation.

The role requires delivery-focused administration, strong communication, and a customer-focused approach, with a credit check and NZ work rights as part of the process.

Qualifications

• Experience in a commercial projects, procurement, business administration or related environment.
• Strong administration and coordination skills, with the ability to manage varied and competing priorities.
• Experience maintaining information systems and business processes, with a focus on data quality and reliable records.
• Ability to gather and synthesise information from different sources and produce clear, accurate reporting.
• Sound judgement, attention to detail and the ability to deliver precise work to tight deadlines.
• Clear written and oral communication skills, including the ability to present information succinctly.
• Strong relationship management skills and a practical, customer-focused approach.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• A relevant tertiary qualification, or equivalent experience in procurement, business administration, commercial operations or a related field, would be an advantage.
• Complete a satisfactory credit check and police vetting.
• The legal right to live and work in New Zealand.

Responsibilities

• Coordinate and triage procurement requests, providing advice and guidance on procurement processes, policies and pathways.
• Support procurement systems, records and reporting, ensuring accurate data, compliance monitoring and governance oversight.
• Maintain and improve commercial services, including templates, guidance, self-service resources and business processes.
• Build procurement capability across MBIE through training, workshops, communications and stakeholder support.
• Contribute to commercial delivery and continuous improvement initiatives, managing information requests, identifying risks and fostering strong stakeholder relationships.

Skills

Procurement coordination

Administrative coordination

Data quality

Reporting

Stakeholder management

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Education

Tertiary qualification in procurement/business administration/commercial operations or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

MBIE is seeking a Commercial Coordinator based in Central Wellington to coordinate procurement requests, advise on processes, and maintain accurate records. You will support procurement systems, governance, and continuous improvement while building procurement capability across the organisation.

The role requires delivery-focused administration, strong communication, and a customer-focused approach, with a credit check and NZ work rights as part of the process.