Procurement Contracts Specialist

Ministry for Primary Industries (MPI); Wellington; On-site; NZD 69,000 - 80,000; Full time

Benefits offered by this job

Additional MPI leave days

Ability to purchase extra annual leave

Annual Wellness payment

Job summary

Ministry for Primary Industries (MPI) in Wellington seeks a Contracts Administrator to support procurement and contract administration activities. You will ensure contract records, systems, databases, and processes are maintained accurately and efficiently while collaborating with teams across MPI.

The role emphasizes detail-oriented administrative support, strong relationships with internal and external customers, and contributing to value for New Zealand.

Qualifications

• Proven experience in contract administration.
• Knowledge of procurement processes.
• Strong administrative and organisational skills.
• Experience maintaining accurate records and databases.
• Experience working with a range of stakeholders.
• Proficiency with MS Office applications.
• Sound judgement and reliability.

Responsibilities

• Monitor shared inboxes and respond to enquiries in a timely manner.
• Build and maintain strong working relationships across MPI.
• Prioritise competing workloads and respond to urgent requests as needed.
• Manage supplier onboarding and maintain accurate supplier records.
• Administer contracts, contract variations, and contractor sourcing processes in line with MPI requirements.
• Maintain accurate contract records, including documentation, milestones, and invoices.
• Review contract documentation, approvals, and compliance requirements.
• Administer GETS and other procurement systems, supporting tender and post-award activities.
• Support reporting and audit requirements while contributing to continuous process improvement.

Skills

Contract administration

Procurement processes

Microsoft Office

Organisational skills

Stakeholder management

Tools

Microsoft Office

Job description

Ministry for Primary Industries (MPI) in Wellington seeks a Contracts Administrator to support procurement and contract administration activities. You will ensure contract records, systems, databases, and processes are maintained accurately and efficiently while collaborating with teams across MPI.

The role emphasizes detail-oriented administrative support, strong relationships with internal and external customers, and contributing to value for New Zealand.