Procurement Contracts Specialist

CGR Services; Wellington; On-site; NZD 69,000 - 80,000; Full time

Benefits offered by this job

Additional MPI leave days

Ability to purchase extra annual leave

Annual Wellness payment

Job summary

Ministry for Primary Industries (MPI) in Wellington is seeking a Contracts Administrator to support procurement and contract administration activities. You will maintain contract records, systems, and processes, and work across MPI to deliver high-quality administrative support and strong financial controls.

You will handle supplier onboarding, contract variations, and documentation, while building relationships with internal and external stakeholders.

Qualifications

• Experience in contract administration.
• Knowledge of procurement processes.
• Strong administrative and organisational skills.
• Experience maintaining accurate records and databases.
• Experience working with a range of stakeholders.
• Confidence using Microsoft Office applications.
• Sound judgement and the ability to prioritise work.
• A positive, collaborative, can-do attitude.

Responsibilities

• Monitor shared inboxes and respond to enquiries in a timely manner.
• Build and maintain strong working relationships across MPI.
• Prioritise competing workloads and respond to urgent requests as needed.
• Manage supplier onboarding and maintain accurate supplier records.
• Administer contracts, contract variations, and contractor sourcing processes in line with MPI requirements.
• Maintain accurate contract records, including documentation, milestones, and invoices.
• Review contract documentation, approvals, and compliance requirements.
• Administer GETS and other procurement systems, supporting tender and post-award activities.
• Support reporting and audit requirements while contributing to continuous process improvement.

Skills

Contract administration

Procurement processes

Administrative skills

Record keeping

Stakeholder management

Microsoft Office

Prioritisation

Can-do attitude

Tools

Microsoft Office

Job description

Ministry for Primary Industries (MPI) in Wellington is seeking a Contracts Administrator to support procurement and contract administration activities. You will maintain contract records, systems, and processes, and work across MPI to deliver high-quality administrative support and strong financial controls.

You will handle supplier onboarding, contract variations, and documentation, while building relationships with internal and external stakeholders.