Commercial Coordinator

New Zealand Ministry Of Economic Development; Wellington; On-site; NZD 68,000 - 77,000; Full time

Job summary

MBIE is seeking a Commercial Coordinator based in Central Wellington to coordinate procurement requests, advise on processes, and maintain accurate records. You will support procurement systems, governance, and continuous improvement while building procurement capability across the organisation.

The role requires delivery-focused administration, strong communication, and a customer-focused approach, with a credit check and NZ work rights as part of the process.

Qualifications

• Experience in a commercial projects, procurement, business administration or related environment.
• Strong administration and coordination skills, with the ability to manage varied and competing priorities.
• Experience maintaining information systems and business processes, with a focus on data quality and reliable records.
• Ability to gather and synthesise information from different sources and produce clear, accurate reporting.
• Sound judgement, attention to detail and the ability to deliver precise work to tight deadlines.
• Clear written and oral communication skills, including the ability to present information succinctly.
• Strong relationship management skills and a practical, customer-focused approach.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• A relevant tertiary qualification, or equivalent experience in procurement, business administration, commercial operations or a related field, would be an advantage.
• Complete a satisfactory credit check and police vetting.
• The legal right to live and work in New Zealand.

Responsibilities

• Coordinate and triage procurement requests, providing advice and guidance on procurement processes, policies and pathways.
• Support procurement systems, records and reporting, ensuring accurate data, compliance monitoring and governance oversight.
• Maintain and improve commercial services, including templates, guidance, self-service resources and business processes.
• Build procurement capability across MBIE through training, workshops, communications and stakeholder support.
• Contribute to commercial delivery and continuous improvement initiatives, managing information requests, identifying risks and fostering strong stakeholder relationships.

Skills

Procurement coordination

Administrative coordination

Data quality

Reporting

Stakeholder management

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Education

Tertiary qualification in procurement/business administration/commercial operations or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

• Join MBIE’s Commercial team helping people navigate procurement processes and improve commercial services across the organisation.
• Permanent full-time position based in Central Wellington
• Salary range of $68,380 - $77,359 plus KiwiSaver and wellness benefits.

Working with the Commercial team, MBIE's internal procurement function, you will be the first point of coordination for procurement requests from across the organisation. You will triage enquiries and provide practical advice and guidance for procurement, in line with MBIE's procurement policy and the Government Procurement Rules.

Reporting to the Commercial Practice Manager, you will support the Commercial delivery teams by coordinating work, monitoring progress, maintaining reliable records and reporting on deliverables. You will use sound judgement to identify risks and **escalate matters that require specialist commercial advice**.

This is a varied role combining customer service, procurement coordination, systems support, reporting and continuous improvement. You will help ensure our commercial services are consistent, efficient and customer-focused.

Key responsibilities

• Coordinate and triage procurement requests, providing advice and guidance on procurement processes, policies and pathways.
• Support procurement systems, records and reporting, ensuring accurate data, compliance monitoring and governance oversight.
• Maintain and improve commercial services, including templates, guidance, self-service resources and business processes.
• Build procurement capability across MBIE through training, workshops, communications and stakeholder support.
• Contribute to commercial delivery and continuous improvement initiatives, managing information requests, identifying risks and fostering strong stakeholder relationships.

Skills and Experience Required - Ngā pukenga me ngā wheako e hiahiatia ana

To be successful in this role, you will bring:

• Experience in a commercial projects, procurement, business administration or related environment
• Strong administration and coordination skills, with the ability to manage varied and competing priorities
• Experience maintaining information systems and business processes, with a focus on data quality and reliable records
• Ability to gather and synthesise information from different sources and produce clear, accurate reporting
• Sound judgement, attention to detail and the ability to deliver precise work to tight deadlines
• Clear written and oral communication skills, including the ability to present information succinctly
• Strong relationship management skills and a practical, customer-focused approach
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint
• A relevant tertiary qualification, or equivalent experience in procurement, business administration, commercial operations or a related field, would be an advantage.
• Complete a satisfactory credit check and police vetting.
• The legal right to live and work in New Zealand.

MBIE's goal is to create a resilient and high‑performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Māia– Bold and brave
• Pae Kahurangi – Build our Future

Our aspirations is echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross‑cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.