Contracts Administrator

CGR Services; Wellington; On-site; NZD 69,000 - 80,000; Full time

Benefits offered by this job

Additional MPI leave days

Ability to purchase extra annual leave

Annual Wellness payment

Job summary

Ministry for Primary Industries (MPI) in Wellington is seeking a Contracts Administrator to support procurement and contract administration activities. You will maintain contract records, systems, and processes, and work across MPI to deliver high-quality administrative support and strong financial controls.

You will handle supplier onboarding, contract variations, and documentation, while building relationships with internal and external stakeholders.

Qualifications

• Experience in contract administration.
• Knowledge of procurement processes.
• Strong administrative and organisational skills.
• Experience maintaining accurate records and databases.
• Experience working with a range of stakeholders.
• Confidence using Microsoft Office applications.
• Sound judgement and the ability to prioritise work.
• A positive, collaborative, can-do attitude.

Responsibilities

• Monitor shared inboxes and respond to enquiries in a timely manner.
• Build and maintain strong working relationships across MPI.
• Prioritise competing workloads and respond to urgent requests as needed.
• Manage supplier onboarding and maintain accurate supplier records.
• Administer contracts, contract variations, and contractor sourcing processes in line with MPI requirements.
• Maintain accurate contract records, including documentation, milestones, and invoices.
• Review contract documentation, approvals, and compliance requirements.
• Administer GETS and other procurement systems, supporting tender and post-award activities.
• Support reporting and audit requirements while contributing to continuous process improvement.

Skills

Contract administration

Procurement processes

Administrative skills

Record keeping

Stakeholder management

Microsoft Office

Prioritisation

Can-do attitude

Tools

Microsoft Office

Job description

Job title: Contracts Administrator Role type: Permanent, Full-time Location: Wellington Salary band & range: General Salary Range G $69,011 to $80,346 depending on skills and experience

About the Role - Kōrero mō te Tūranga As a Contracts Administrator, you'll play an important role in supporting the effective delivery of procurement and contract administration activities across MPI. Working closely with teams across the organisation, you'll ensure contract records, systems, databases, and processes are maintained accurately and efficiently. This is a role for someone who enjoys working in a detail-focused environment, takes pride in delivering high-quality administrative support, and values building positive relationships with a wide range of internal and external customers. This role offers a unique opportunity to work with every part of MPI and contribute to work that makes a positive difference for New Zealand. You'll support procurement activities that help the organisation respond to significant operational priorities, maintain strong financial controls, and deliver value for New Zealanders. Joining a collaborative team, you'll have the chance to develop your expertise in contracts and supplier administration while supporting work that has a meaningful impact across the country.

In this role, you will:

• Monitor shared inboxes and respond to enquiries in a timely manner.
• Build and maintain strong working relationships across MPI.
• Prioritise competing workloads and respond to urgent requests as needed.
• Manage supplier onboarding and maintain accurate supplier records.
• Administer contracts, contract variations, and contractor sourcing processes in line with MPI requirements.
• Maintain accurate contract records, including documentation, milestones, and invoices.
• Review contract documentation, approvals, and compliance requirements.
• Administer GETS and other procurement systems, supporting tender and post-award activities.
• Support reporting and audit requirements while contributing to continuous process improvement.

About You - Mōu You are an experienced administrator who takes pride in delivering accurate, high-quality work and providing excellent customer service. You can quickly learn and apply new processes, communicate confidently with a wide range of stakeholders, and effectively manage competing priorities. You understand the importance of meeting customer and business needs, and you bring a proactive, solutions-focused approach to your work. Highly organised and efficient, you're confident using Microsoft Office and learning new systems. You enjoy administration as a career, are looking for a long-term opportunity, and thrive in a role where attention to detail, sound judgement, and reliability are valued. You work well independently, contribute positively within a team, and remain adaptable when priorities shift.

In this role, you will also bring:

• Experience in contract administration.
• Knowledge of procurement processes.
• Strong administrative and organisational skills.
• Experience maintaining accurate records and databases.
• Experience working with a range of stakeholders.
• Confidence using Microsoft Office applications.
• Sound judgement and the ability to prioritise work.
• A positive, collaborative, can-do attitude.

You do not need to meet all of the role requirements to apply. We offer a breadth of development and learning opportunities and will welcome an application if you think you could make a great fit.

About the Team - Mō tō mātou Rōpū The Contract Monitoring and Administration team sits within Procurement and Commercial Management, a team of around 22 specialists dedicated to supporting MPI's business units with procurement advice, tools, and services. Our work helps ensure goods and services are purchased efficiently and in line with Government expectations, while also providing assurance and reporting across MPI's procurement activities. Working with customers from across the organisation, we play a key role in supporting outcomes that make a positive difference for New Zealand. Based in Wellington and part of the wider Finance Directorate, our close-knit team of three values collaboration, support, and shared success. We bring together people with diverse backgrounds, experiences, and strengths, creating an environment where everyone contributes and learns from one another. Working alongside a supportive Team Leader and experienced colleagues, you'll join a high-performing team that enjoys strong relationships, a positive culture, and the opportunity to work across every part of MPI.

About MPI - Mō te Manatū Ahu Matua The Ministry for Primary Industries (MPI) partners with New Zealand's food and fibre sector to be the world's most trusted provider of high-value food and fibre products.

Benefits of working at MPI - Ngā hua o te mahi i te Manatū Ahu Matua

• Additional MPI leave days
• Ability to purchase extra annual leave
• Annual Wellness payment

Are you ready to make a difference? - Kua rite koe mō tēnei mahi whaitake?

We are committed to being a good partner under Te Tiriti o Waitangi which includes working closely with iwi, hapū, whānau and hāpori. We aspire to reflect the diverse communities we serve, so we welcome applications from individuals of all backgrounds, and identities. As an organisation, we are committed to making Manatū Ahu Matua Ministry for Primary Industries a great place to work for all.

In your cover letter we'd like to know about you, your values; your interest and motivations for this role; the abilities, strengths, personal attributes, and diverse perspectives you will bring to the role and this organisation, which may have also been gained outside of the workforce.

If you have any questions about the role, please email [e-mail]

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