Administrative & Secretariat Specialist

CGR Services; Wellington; On-site; NZD 62,000 - 72,000; Full time

Benefits offered by this job

Additional MPI leave days

Annual Wellness payment

Bi-annual paid eye test and costs for

Job summary

Ministry for Primary Industries (MPI) in Wellington seeks a Support Officer to provide administrative and logistical support within the Assurance directorate of New Zealand Food Safety.

You will handle secretariat duties, assist with invoicing and travel, maintain files, and help improve processes under the Quality Management System, while supporting MPI Trade Certification operations.

Qualifications

• General administrative and logistical support experience.
• Secretariat services including meeting logistics, email account maintenance, meeting preparation, and minute taking.
• Invoicing, personnel travels, and purchase order processes.
• Maintain hard copy and electronic files and coordinate release of information within deadlines.
• Contribute to procedures under Assurance's Quality Management System.
• Identify opportunities to improve systems and reporting within the directorate.
• Support MPI Trade Certification system and handle queries from users.

Responsibilities

• Provide general administrative and logistical support.
• Provide secretariat services to support internal and external teams, committees or panels including meeting logistics, email account maintenance, meeting preparation, and minute taking.
• Assist with invoicing, personnel travels, and purchase order processes.
• Maintain hard copy and electronic files and the coordination and release of relevant information within specified deadlines.
• Contribute to the review and improvement of procedures developed under Assurance's Quality Management System.
• Identify any support relevant system and process improvement opportunities (e.g., improving reporting requirements across the directorate).
• Work with the MPI Trade Certification team to support the operation of the MPI Trade Certification system and provide technical administrative support including correspondence and addressing queries from users.

Skills

Administrative skills

Stakeholder communication

Time management

Collaboration

Flexibility

Tools

MS Office

Job description

Ministry for Primary Industries (MPI) in Wellington seeks a Support Officer to provide administrative and logistical support within the Assurance directorate of New Zealand Food Safety.

You will handle secretariat duties, assist with invoicing and travel, maintain files, and help improve processes under the Quality Management System, while supporting MPI Trade Certification operations.