Proactive Personal Assistant & Client Coordinator

Huntress Recruitment Ltd; Auckland; On-site; NZD 52,000 - 68,000; Full time

Job summary

Huntress Recruitment Ltd is seeking a polished and proactive PA/Administrator to join a professional services team in Auckland. You'll provide hands-on PA support, coordinate client communications, manage documentation, and keep systems up to date.

You'll work closely with busy professionals, take ownership of tasks, and act as a reliable point of contact for clients and visitors. Previous PA or senior admin experience and strong MS Office skills are desirable.

Qualifications

• Strong PA, administration or coordination experience
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• Proactive style and ownership of tasks
• Experience with Microsoft Office suite (Outlook, Word, Excel)

Responsibilities

• Provide hands-on PA and administrative support to a busy professional team
• Prepare for client meetings and coordinate follow-up actions
• Manage correspondence, calls, messages and client communications
• Keep documents, records and client information accurate and up to date
• Coordinate meeting requirements, paperwork and general administration
• Act as a professional point of contact for clients and visitors
• Maintain multiple priorities and deadlines across the team
• Collaborate with wider support team as needed

Skills

PA experience

Administration

Client coordination

Communication

Organisational skills

Attention to detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Huntress Recruitment Ltd is seeking a polished and proactive PA/Administrator to join a professional services team in Auckland. You'll provide hands-on PA support, coordinate client communications, manage documentation, and keep systems up to date.

You'll work closely with busy professionals, take ownership of tasks, and act as a reliable point of contact for clients and visitors. Previous PA or senior admin experience and strong MS Office skills are desirable.