Personal Assistant

Huntress Recruitment Ltd; Auckland; In loco; NZD 52.000 - 68.000; Tempo pieno

Descrizione del lavoro

Huntress Recruitment Ltd is seeking a polished and proactive PA/Administrator to join a professional services team in Auckland. You'll provide hands-on PA support, coordinate client communications, manage documentation, and keep systems up to date.

You'll work closely with busy professionals, take ownership of tasks, and act as a reliable point of contact for clients and visitors. Previous PA or senior admin experience and strong MS Office skills are desirable.

Competenze

• Strong PA, administration or coordination experience
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• Proactive style and ownership of tasks
• Experience with Microsoft Office suite (Outlook, Word, Excel)

Mansioni

• Provide hands-on PA and administrative support to a busy professional team
• Prepare for client meetings and coordinate follow-up actions
• Manage correspondence, calls, messages and client communications
• Keep documents, records and client information accurate and up to date
• Coordinate meeting requirements, paperwork and general administration
• Act as a professional point of contact for clients and visitors
• Maintain multiple priorities and deadlines across the team
• Collaborate with wider support team as needed

Conoscenze

PA experience

Administration

Client coordination

Communication

Organisational skills

Attention to detail

Strumenti

Microsoft Outlook

Microsoft Word

Microsoft Excel

Descrizione del lavoro

Are you a great PA or experienced administrator who loves being one step ahead, keeping people organised and making sure nothing falls through the cracks?

We're looking for a polished and proactive administrator to join an established professional services environment. This is a varied role combining PA-style support, client coordination and administration, working alongside a busy team of professionals.

You'll be someone who enjoys taking ownership, building relationships and being the person the team can rely on to keep things moving.

The role:

No two days will be exactly the same. You'll be supporting busy professionals with everything from preparing for client meetings and coordinating communications through to documentation, systems and follow-up.

Your day could include:

• Providing hands-on PA and administrative support to a busy professional team
• Preparing for client meetings and coordinating follow-up actions
• Managing correspondence, calls, messages and client communications
• Keeping documents, records and client information accurate and up to date
• Coordinating meeting requirements, paperwork and general administration
• Acting as a professional point of contact for clients and visitors
• Keeping on top of multiple priorities, deadlines and requests
• Working closely with the wider support team and pitching in wherever needed

There is a real relationship element to the position. You'll get to know the clients and the people you support, rather than simply processing administration behind the scenes.

About you:

You might currently be a PA, Team Administrator, Client Services Coordinator or Senior Administrator and be looking for a role where you can use your organisational skills in a professional environment.

You'll ideally bring:

• Strong PA, administration or coordination experience
• Excellent organisational skills and attention to detail
• Confidence dealing with clients and senior professionals
• Strong written and verbal communication skills
• A proactive style and willingness to take ownership
• Intermediate, Microsoft Outlook, Word and Excel skills

Experience within professional or financial services environment would be useful, but isn't essential if you have the right transferable experience.

Why this role?

If you enjoy the variety of a PA role but also like client interaction and building relationships, this offers a great combination of both.

You’ll be part of a professional, collaborative environment, working closely with experienced people and playing an important part in making sure both the team and their clients are well supported.

If you're organised, people focused and known for being the person who just gets things done, we'd love to hear from you.

We're committed to inclusive recruitment and welcome applications from people of all backgrounds. If there's anything we can do to make the process more accessible, just let us know.