Executive Assistant

Wm-4dc9421; Auckland; On-site; NZD 70,000 - 100,000; Full time

Job summary

WM New Zealand is seeking an experienced Executive Assistant to provide high‑level support to two senior executives on a fixed‑term contract through to the end of March 2027. You will coordinate diaries, meetings, travel, and project activity in a fast‑paced environment, ensuring seamless operations behind the scenes.

The role requires proactive, discreet professionals with strong organisational and communication skills and advanced Microsoft Office capabilities, able to manage competing

Qualifications

• An experienced Executive Assistant who can anticipate needs and balance priorities.
• Strong organisational and time management abilities for busy executives.
• Excellent communication and relationship-building skills.

Responsibilities

• Provide proactive and professional support to two senior executives.
• Manage complex diaries, meetings, travel and day‑to‑day coordination.
• Prepare and coordinate meeting agendas, papers, presentations and correspondence.
• Track key priorities, actions and deadlines to ensure timely follow‑through.
• Liaise with senior leaders and stakeholders across the business.
• Coordinate projects and business initiatives, and seek process improvements.

Skills

Executive support

Diary management

Communication

Attention to detail

Discretion

Tools

Microsoft Office

Job description

Let’s take care of work that matters - people, place and purpose. From roads to recycling to reporting, everyone at WM New Zealand (WM) helps take care of our people, protect our whenua and support our communities.

We’re more than waste management – we’re problem solvers, innovators, and hands‑on doers. Every one of us, whether behind the wheel, on the tools, or shaping strategy behind the scenes, is helping build a better Aotearoa.

We all pull together on this waka and if you want work that matters, with people who’ve got your back, you’re in the right place.

Job Description

We're looking for an experienced and proactive Executive Assistant to join our team on a fixed-term contract through to the end of March 2027, providing high-level support to two of our senior executives.

This is a fantastic opportunity for a capable, organised and adaptable professional who thrives in a fast‑paced environment, enjoys working with people and takes pride in making things run seamlessly behind the scenes.

The role you'll play

As Executive Assistant, you'll play an important role in enabling our senior leaders to operate effectively by keeping priorities on track, coordinating key activities and ensuring they have the information and support they need to succeed.

You’ll be a trusted point of contact, managing competing demands with confidence, exercising sound judgement and anticipating needs before they arise.

Key responsibilities

• Providing proactive and professional support to two senior executives.
• Managing complex diaries, meetings, travel and day‑to‑day coordination.
• Preparing and coordinating meeting agendas, papers, presentations and correspondence.
• Keeping track of key priorities, actions and deadlines to ensure timely follow‑through.
• Liaising confidently with senior leaders and stakeholders across the business.
• Supporting the coordination of projects and business initiatives.
• Identifying opportunities to improve processes and make things work more efficiently.

Qualifications

What you’ll need

You’ll be an experienced Executive Assistant who brings more than strong administrative skills. You’re someone who thinks ahead, uses initiative and knows how to balance competing priorities without losing sight of the details.

Ideally, you’ll bring:

• At least 5 years’ experience supporting senior executives in a busy corporate environment.
• Exceptional organisational skills and the ability to manage multiple priorities.
• Strong communication and relationship‑building skills.
• Confidence working independently, exercising judgement and taking ownership.
• Advanced Microsoft Office skills and excellent attention to detail.
• A proactive, solutions‑focused approach and the flexibility to adapt when priorities change.
• Professionalism, discretion and the ability to handle confidential information with care.

Additional Information

WM New Zealand is an equal opportunity employer and is committed to a drug and alcohol‑free workplace.

You must currently be in New Zealand and hold the legal right to work here through citizenship, residency or a valid work visa.

This is a fixed‑term opportunity ending 31 March 2027, ideally suited to someone who is available to join us at short notice and ready to make an immediate contribution.