Postgraduate Admin & Finance Coordinator

University of Otago; Dunedin; On-site; NZD 64,000 - 68,000; Full time

Job summary

The University of Otago in Dunedin is seeking an organised and proactive Administrator to support the Department of Biochemistry and provide administrative services for postgraduate student administration and transactional finance.

You will coordinate postgraduate processes, maintain records, support student enquiries, and ensure financial transactions are processed efficiently in a collaborative, fast-paced environment.

Qualifications

• Strong administrative experience in a tertiary education, finance, or customer-focused environment.
• Excellent organisational and time management skills with ability to manage competing priorities.
• Experience maintaining accurate records and processing transactions with high attention to detail.
• Strong interpersonal and communication skills for students, staff, and stakeholders.
• Sound judgement, discretion and commitment to confidentiality.
• Ability to work independently while contributing to a collaborative team.
• Proficiency in Microsoft Office applications and ability to learn new systems quickly.

Responsibilities

• Coordinate postgraduate processes and maintain accurate records.
• Support postgraduate student administration and enquiries.
• Assist with transactional finance and ensure financial transactions are processed accurately.
• Deliver high-quality administrative support to staff and students.
• Contribute to process improvements in administrative systems and services.
• Operate in a busy environment with a focus on detail and accuracy.

Skills

Administrative experience

Organisational skills

Record keeping

Interpersonal skills

Confidentiality

Independent working

Microsoft Office

Tools

Microsoft Office

Job description

The University of Otago in Dunedin is seeking an organised and proactive Administrator to support the Department of Biochemistry and provide administrative services for postgraduate student administration and transactional finance.

You will coordinate postgraduate processes, maintain records, support student enquiries, and ensure financial transactions are processed efficiently in a collaborative, fast-paced environment.