Administrator (Wellington)

University-of-Otag; Wellington; On-site; NZD 64,000 - 80,000; Full time

Job summary

The University of Otago Wellington campus is seeking an exceptional administrator to play a vital role in the education of New Zealand's future health professionals and to support leading health researchers.

You will provide proactive administrative, teaching, and timetabling support across a range of undergraduate and postgraduate programmes, becoming a trusted contact for students, staff, researchers, and visitors.

Qualifications

• Proven experience in a busy administrative or coordination role.
• A passion for delivering exceptional service and support to customers and stakeholders.
• Proficiency in the Microsoft Office suite and confidence working with a range of systems and databases.
• Excellent communication and interpersonal skills, with the ability to work collaboratively as part of a team.
• Strong organisational skills, attention to detail, and a willingness to learn.

Responsibilities

• Providing high-quality administrative support, including document preparation, minute taking, records management, and correspondence.
• Coordinating student rosters across academic and clinical learning environments.
• Supporting teaching activities, timetabling, clinical placements, and programme administration for undergraduate and postgraduate programmes.
• Coordinating student assessments and examination-related processes.
• Maintaining databases and records within University systems, producing reports and extracting relevant data as required.
• Providing administrative coordination and support to academic staff, researchers, and programme leaders.

Job description

At the University of Otago Wellington campus, we teach medicine, radiation therapy, physiotherapy, and a wide range of postgraduate qualifications and papers, while undertaking a diverse portfolio of health-based research.

We are proud to be a part of New Zealand's first medical school and have been providing New Zealand with a highly qualified health professional workforce since 1875.

Our campus is supported by a team of highly skilled professional staff, working collaboratively to deliver an outstanding student and staff experience. This is achieved through the provision of high-quality administrative and operational support to our students, academic staff, researchers, and external stakeholders.

About the role/Te mahi

Are you an exceptional administrator who wants to play a vital role in the education of New Zealand's future health professionals and support some of New Zealand's leading health researchers? If so, this could be the opportunity for you.

In these Administrator roles, you will provide proactive administrative, teaching, and timetabling support across a range of undergraduate and postgraduate programmes. You will become a trusted point of contact for students, academic staff, researchers, and visitors while contributing to the successful delivery of teaching and research activities across the Wellington campus.

Key responsibilities may include:

• Providing high-quality administrative support, including document preparation, minute taking, records management, and correspondence.
• Coordinating student rosters across academic and clinical learning environments.
• Supporting teaching activities, timetabling, clinical placements, and programme administration for undergraduate and postgraduate programmes.
• Coordinating student assessments and examination-related processes.
• Maintaining databases and records within University systems, producing reports and extracting relevant data as required.
• Providing administrative coordination and support to academic staff, researchers, and programme leaders.

Alongside excellent administrative and organisational abilities, a strong customer service focus and the ability to build positive working relationships are critical to success in this role.

We are looking for candidates who have:

• Proven experience in a busy administrative or coordination role.
• A passion for delivering exceptional service and support to customers and stakeholders.
• Proficiency in the Microsoft Office suite and confidence working with a range of systems and databases.
• Excellent communication and interpersonal skills, with the ability to work collaboratively as part of a team.
• Strong organisational skills, attention to detail, and a willingness to learn.

If you have outstanding organisational and administration skills and want to contribute to the successful delivery of undergraduate and postgraduate health professional education programmes, we'd love to hear from you.

This is a full-time (37.5 hours per week) position, based in Wellington.

You must have the right to live and work in New Zealand to apply for this job.

The salary range for an Administrator is Level 4 ($63,508–$73,640). Candidates with Māori competency may also be considered for the Kaiwhakahaere Tari (Level 5) pathway, and candidates with Pacific cultural competency may be considered for the Administrator - Pacific Peoples (Level 5) pathway. Both Level 5 roles support the University’s Māori and Pacific Strategic Frameworks by applying Māori and Pacific values and perspectives to administrative practice and supporting student and staff success. Salary range for Level 5 roles is $69,931–$80,285.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

For further information, please contact Shan Valiyara via the contact details below.

Salary Level and Range Please see information above

Organisation

Divisional Services and Administration (UOW)