Education Admin Specialist: Teaching & Research Support

University-of-Otag; Wellington; On-site; NZD 64,000 - 80,000; Full time

Job summary

The University of Otago Wellington campus is seeking an exceptional administrator to play a vital role in the education of New Zealand's future health professionals and to support leading health researchers.

You will provide proactive administrative, teaching, and timetabling support across a range of undergraduate and postgraduate programmes, becoming a trusted contact for students, staff, researchers, and visitors.

Qualifications

• Proven experience in a busy administrative or coordination role.
• A passion for delivering exceptional service and support to customers and stakeholders.
• Proficiency in the Microsoft Office suite and confidence working with a range of systems and databases.
• Excellent communication and interpersonal skills, with the ability to work collaboratively as part of a team.
• Strong organisational skills, attention to detail, and a willingness to learn.

Responsibilities

• Providing high-quality administrative support, including document preparation, minute taking, records management, and correspondence.
• Coordinating student rosters across academic and clinical learning environments.
• Supporting teaching activities, timetabling, clinical placements, and programme administration for undergraduate and postgraduate programmes.
• Coordinating student assessments and examination-related processes.
• Maintaining databases and records within University systems, producing reports and extracting relevant data as required.
• Providing administrative coordination and support to academic staff, researchers, and programme leaders.

Job description

The University of Otago Wellington campus is seeking an exceptional administrator to play a vital role in the education of New Zealand's future health professionals and to support leading health researchers.

You will provide proactive administrative, teaching, and timetabling support across a range of undergraduate and postgraduate programmes, becoming a trusted contact for students, staff, researchers, and visitors.