Personal Assistant to CEO

Great Potentials Foundation; Auckland; On-site; NZD 26,000 - 36,000; Part time

Benefits offered by this job

Birthday leave

No after-hours requirement

Job summary

Great Potentials Foundation is seeking a highly organized, proactive part-time Personal Assistant to support our CEO. The role focuses on day-to-day administrative tasks, with flexibility for hours within regular business times and based at our Penrose head office.

Responsibilities include preparing agendas and documents, coordinating meetings, keeping records confidential, assisting with planning and reporting, and acting as a professional liaison for internal and external queries.

Qualifications

• Previous experience as a Personal Assistant or Office Administrator

Responsibilities

• Preparing agendas, documents and correspondence
• Coordinating meetings and taking minutes
• Maintaining accurate records, files and confidential information
• Supporting planning, reporting and project coordination
• Being a professional point of contact for internal and external queries

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Great Potentials Foundation is a charitable trust for the promotion of education and parental support and we have been in existence for over 35 years.

Our purpose is helping children, young people and families towards brighter futures. We do this through life-changing programmes we develop, establish and manage including HIPPY, MATES and two Family Service Centres in Takanini and Papakura. We walk alongside families at some of the most important transition points in life: when a child is preparing for school, when a teenager is stepping into adulthood, when a whānau needs support to find stability and hope.

The Role

We have an opportunity for a highly organised and proactive part-time Personal Assistant to support our CEO. This is a great role for someone who enjoys getting involved, anticipating needs, identifying what needs to be done and taking ownership of tasks through to completion.

The role is hands on, with a focus on providing day-to-day administrative support to the CEO. This includes:

Preparing agendas, documents, and correspondence

Coordinating meetings and taking minutes

Maintaining accurate records, files and confidential information

Supporting planning, reporting and project coordination

Being a professional point of contact for internal and external queries

This is a part-time position of 20 hours per week, based at our head office in Penrose. The days and hours of work can be flexible by agreement, while keeping within regular business hours.

The successful candidate requires:

Previous experience as a Personal Assistant, Office Administrator or similar

Competency with Microsoft Office and common digital workplace tools

Strong interpersonal and communication skills, with the ability to engage at all levels

Excellent organisational skills and strong attention to detail

Ability to maintain confidentiality and lead by example

Ability to prioritise, use initiative and manage deadlines

Driver's licence and clean Ministry of Justice check

Commitment to our values of "Respect, Support, Integrity"

In return we offer the opportunity to be part of one of New Zealand's longest-standing charities, working in a supportive, professional and values-led working environment. Salary is competitive, you will have a paid day off for your birthday and there is no after-hours requirement.

For more information, please visit our website www.greatpotentials.org.nz