Executive Assistant

H2R Consulting; Wellington; On-site; NZD 85,000 - 110,000; Full time

Benefits offered by this job

Flexible working environment

Senior leadership exposure

Career development opportunities

Collaborative culture

Modern offices

Permanent, full-time

Job summary

H2R Consulting in Wellington is seeking an experiencedExecutive Assistant to provide high-level support to a senior leader within a large, nationwide organisation. This role demands discretion, proactive planning, and the ability to prioritise in a fast-paced environment.

You will manage complex diaries, coordinate travel, prepare board papers, and maintain rigorous information flow across leadership teams.

Qualifications

• Significant experience supporting senior executives or leadership teams.
• Exceptional organisational and time management skills.
• Advanced Microsoft Office skills and strong systems capability.
• Outstanding written and verbal communication skills.
• Confidence engaging with a wide range of senior stakeholders.
• Strong judgement, initiative, and problem-solving ability.
• High levels of professionalism, discretion, and resilience.
• Meticulous attention to detail and a commitment to quality.
• Ability to remain calm and adaptable when priorities change.

Responsibilities

• Complex diary, inbox, and meeting management.
• Coordinating executive travel, events, and key commitments.
• Preparing agendas, board papers, briefing materials, and correspondence.
• Managing meeting logistics, minute-taking, and action tracking.
• Building strong relationships with internal and external stakeholders.
• Supporting information flow across leadership teams and business units.
• Monitoring deadlines, risks, and emerging issues.
• Identifying opportunities to improve processes and ways of working.
• Maintaining confidentiality and handling sensitive information with care.

Skills

Executive support

Diary management

Stakeholder engagement

Communication

Discretion

Tools

Microsoft Office Suite

Job description

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H2R Consulting – Wellington Central, North Island

Join a purpose-led organisation making a positive impact across New Zealand

We are seeking an experienced Executive Assistant to provide high-level support to a member of a senior leadership team within a large, nationally recognised organisation.

This is a career-defining opportunity for a professional, relationship-focused EA who thrives in a fast-paced environment and enjoys being at the centre of executive operations. You'll play a critical role in ensuring the smooth running of a senior executive's office, enabling effective leadership, decision-making, and organisational success.

Working alongside a collaborative network of executive support professionals, you'll be part of an organisation that values innovation, continuous improvement, inclusion, wellbeing, and professional development.

About the role

As a trusted partner to a senior executive, you'll be responsible for delivering seamless executive support while managing competing priorities with professionalism, discretion, and confidence.

Key responsibilities include:

• Complex diary, inbox, and meeting management
• Coordinating executive travel, events, and key commitments
• Preparing agendas, board papers, briefing materials, and correspondence
• Managing meeting logistics, minute-taking, and action tracking
• Building strong relationships with internal and external stakeholders
• Supporting information flow across leadership teams and business units
• Monitoring deadlines, risks, and emerging issues
• Identifying opportunities to improve processes and ways of working
• Maintaining confidentiality and handling sensitive information with care

Join a purpose-led organisation making a positive impact across New Zealand

We are seeking an experienced Executive Assistant to provide high-level support to a member of a senior leadership team within a large, nationally recognised organisation.

This is a career-defining opportunity for a professional, relationship-focused EA who thrives in a fast-paced environment and enjoys being at the centre of executive operations. You'll play a critical role in ensuring the smooth running of a senior executive's office, enabling effective leadership, decision-making, and organisational success.

Working alongside a collaborative network of executive support professionals, you'll be part of an organisation that values innovation, continuous improvement, inclusion, wellbeing, and professional development.

About the role

As a trusted partner to a senior executive, you'll be responsible for delivering seamless executive support while managing competing priorities with professionalism, discretion, and confidence.

Key responsibilities include:

• Complex diary, inbox, and meeting management
• Coordinating executive travel, events, and key commitments
• Preparing agendas, board papers, briefing materials, and correspondence
• Managing meeting logistics, minute-taking, and action tracking
• Building strong relationships with internal and external stakeholders
• Supporting information flow across leadership teams and business units
• Monitoring deadlines, risks, and emerging issues
• Identifying opportunities to improve processes and ways of working
• Maintaining confidentiality and handling sensitive information with care

About you

You'll be an experienced Executive Assistant who enjoys being proactive, thinking ahead, and creating order in a busy and dynamic environment.

To be successful, you will bring:

• Significant experience supporting senior executives or leadership teams
• Exceptional organisational and time management skills
• Advanced Microsoft Office skills and strong systems capability
• Outstanding written and verbal communication skills
• Confidence engaging with a wide range of senior stakeholders
• Strong judgement, initiative, and problem-solving ability
• High levels of professionalism, discretion, and resilience
• Meticulous attention to detail and a commitment to quality
• The ability to remain calm and adaptable when priorities change

This organisation offers the opportunity to be part of meaningful work that contributes to better outcomes for communities across New Zealand. You'll join a supportive and collaborative culture where people are encouraged to bring their ideas, continue learning, and grow their careers.

Additional benefits include:

• Flexible and supportive working environment
• Opportunity to work alongside senior leaders
• Career development and ongoing learning opportunities
• Collaborative and values-driven culture
• Modern offices and strong employee wellbeing focus
• Permanent, full-time position