Part-Time Executive Assistant to Research Leaders

The University of Auckland; Auckland; On-site; NZD 64,000 - 79,000; Part time

Job summary

The University of Auckland is seeking an Executive Assistant to support one or more high profile researchers. The role focuses on diary management, inbox handling, event coordination and minute taking, with responsibility for presenting documents and travel arrangements.

You will contribute to continuous improvement and develop efficient processes within the Institute. Ideal candidates will have EA/PA experience, excellent communication, and strong organisational skills.

Qualifications

• EA/PA experience, preferably supporting senior management
• Excellent time management, prioritisation and organisation
• Exceptional professional written and spoken communication
• Advanced Microsoft Office skills
• Problem solver who develops efficiencies and process improvements
• Ability to engage with diverse stakeholders

Responsibilities

• Diary management and inbox management
• Coordinate local events
• Accurate minute taking
• Format presentations and documents
• E-card reconciliations
• Coordinate complex travel arrangements

Skills

Time management

Communication

Organisational skills

Problem solving

Negotiation

Stakeholder management

Tools

Microsoft Office

Job description

The University of Auckland is seeking an Executive Assistant to support one or more high profile researchers. The role focuses on diary management, inbox handling, event coordination and minute taking, with responsibility for presenting documents and travel arrangements.

You will contribute to continuous improvement and develop efficient processes within the Institute. Ideal candidates will have EA/PA experience, excellent communication, and strong organisational skills.