Executive Assistant

Auckland; Auckland; Hybrid; NZD 64,000 - 79,000; Part time

Job summary

The University of Auckland is seeking a skilled Executive Assistant to support one or more senior researchers. The role focuses on diary management, inbox coordination, event planning, minute taking, and document formatting.

You will own efficient processes and contribute to continuous improvement within our Institute and the wider University. The position is 26.25 hours per week through June 2027, with potential continuation at 18.75 hours per week beyond that date, subject to external funding

Qualifications

• EA/PA experience preferred.
• Excellent time management and organisation.
• Exceptional written and verbal communication.

Responsibilities

• Diary management and email inbox coordination.
• Coordinate local events and travel arrangements.

Skills

EA/PA experience

Time management

Communication skills

MS Office

Problem solving

Tools

Microsoft Office

Job description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand's leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ's largest employers. We have eight academic faculties and 11 service divisions creating a diverse, dynamic and complex organisational culture that demands excellence.

Our lecturers and health researchers are regarded as experts in their fields, frequently directing global research projects designed to better the lives of New Zealanders and the world, and in turn passing this knowledge on to our students.

Job Description

The opportunity | Te Whiwhinga mahi

We are looking for a skilled Executive Assistant to join our team. The role will be supporting one or more high profile researchers.

The main responsibilities for this role will be diary management and managing email inbox, coordinating local events, fast and accurate minute taking, formatting of presentations and documents, e-card reconciliations, complex travel arrangements.

You will enjoy ownership of the work that you do and be empowered to develop your own systems of efficiency and process improvements and contribute ideas to the continuous improvement of our Institute and the wider University.

This position is available at 26.25 hours per week until June 2027, after which it will continue as a permanent /18.75h per week. Subject to the continuation of external research funding, there may be the opportunity for the role to remain at higher FTE/hours beyond this date.

The salary range for this position is $63,600 - $79,300 (pro rata) dependent on skills and experience

Our team are a close-knit, high performing bunch, driven by a shared vision to understand how early life events impact lifelong health and contribute to research that is truly life-changing for future generations.

You will ideally come to us with prior experience in a similar role. A health science background would be an advantage, but not essential. You will have excellent communication and organisational skills, enjoy problem-solving and be methodical in your approach to your work to ensure our academic staff are well supported. You will be a confident EA with a natural ability to engage with a diverse range of people.

If you are the kind of person who gets satisfaction from being involved with a wide range of different tasks and people and enjoys thinking one step ahead of others to make sure they have what they need and things get done, you will find this role really rewarding.

• EA/PA experience, preferably supporting senior management level roles
• Excellent time management, prioritisation and organisation
• Exceptional professional written and spoken communication
• Resourceful and skilled at finding new information, acquiring new skills and getting answers
• Skilled at negotiation and politely guiding others to ensure all stakeholders are well supported and get what they need in a way that is sustainable of your time
• Intermediate to advanced Microsoft Office skills
• A problem solver, collaborator and someone who enjoys developing efficiencies and improvements

Additional Information

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpu iMVPFAFF+ , people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz