Executive Assistant

The University of Auckland; Auckland; In loco; NZD 64.000 - 79.000; Part-time

Descrizione del lavoro

The University of Auckland is seeking an Executive Assistant to support one or more high profile researchers. The role focuses on diary management, inbox handling, event coordination and minute taking, with responsibility for presenting documents and travel arrangements.

You will contribute to continuous improvement and develop efficient processes within the Institute. Ideal candidates will have EA/PA experience, excellent communication, and strong organisational skills.

Competenze

• EA/PA experience, preferably supporting senior management
• Excellent time management, prioritisation and organisation
• Exceptional professional written and spoken communication
• Advanced Microsoft Office skills
• Problem solver who develops efficiencies and process improvements
• Ability to engage with diverse stakeholders

Mansioni

• Diary management and inbox management
• Coordinate local events
• Accurate minute taking
• Format presentations and documents
• E-card reconciliations
• Coordinate complex travel arrangements

Conoscenze

Time management

Communication

Organisational skills

Problem solving

Negotiation

Stakeholder management

Strumenti

Microsoft Office

Descrizione del lavoro

The University of AucklandThe University of Auckland is New Zealand’s pre-eminent research-led University. Established in 1883, it is an international centre of learning and academic excellence. With just over 5,200 staff and more than...

We are looking for a skilled Executive Assistant to join our team. The role will be supporting one or more high profile researchers.

The main responsibilities for this role will be diary management and managing email inbox, coordinating local events, fast and accurate minute taking, formatting of presentations and documents, e-card reconciliations, complex travel arrangements.

You will enjoy ownership of the work that you do and be empowered to develop your own systems of efficiency and process improvements and contribute ideas to the continuous improvement of our Institute and the wider University.

This position is available at 26.25 hours per week until June 2027, after which it will continue as a permanent /18.75h per week. Subject to the continuation of external research funding, there may be the opportunity for the role to remain at higher FTE/hours beyond this date.

The salary range for this position is $63,600 - $79,300 (pro rata) dependent on skills and experience

Our team are a close-knit, high performing bunch, driven by a shared vision to understand how early life events impact lifelong health and contribute to research that is truly life-changing for future generations.

You will ideally come to us with prior experience in a similar role. A health science background would be an advantage, but not essential. You will have excellent communication and organisational skills, enjoy problem-solving and be methodical in your approach to your work to ensure our academic staff are well supported. You will be a confident EA with a natural ability to engage with a diverse range of people.

If you are the kind of person who gets satisfaction from being involved with a wide range of different tasks and people and enjoys thinking one step ahead of others to make sure they have what they need and things get done, you will find this role really rewarding.

• EA/PA experience, preferably supporting senior management level roles
• Excellent time management, prioritisation and organisation
• Exceptional professional written and spoken communication
• Resourceful and skilled at finding new information, acquiring new skills and getting answers
• Skilled at negotiation and politely guiding others to ensure all stakeholders are well supported and get what they need in a way that is sustainable of your time
• Intermediate to advanced Microsoft Office skills
• A problem solver, collaborator and someone who enjoys developing efficiencies and improvements