Hybrid Executive Assistant to Education Strategy Director

University-of-Auckland; Auckland; Hybrid; NZD 82,000 - 94,000; Full time

Benefits offered by this job

Superannuation

Annual leave

Flexible working

Parental leave

Parking

On-site childcare

Discounted services

Job summary

The University of Auckland is seeking an experienced Executive Assistant to support the Director of Education Strategy & Enablement and the Pro Vice-Chancellor Student Success and Experience. You will manage a dynamic calendar, coordinate meetings, prepare briefs, and handle confidential affairs with discretion.

The role requires 5+ years of senior administrative experience, exceptional organisational and communication skills, and proficiency in Microsoft 365.

Qualifications

• 5+ years of experience supporting leaders as PA/EA or senior administrative roles.
• Exceptional organisational and time-management abilities with multitasking capability.
• Outstanding written, verbal and interpersonal communication skills.
• High-level proficiency in Microsoft 365 and ability to learn new systems, including AI.
• Proactive, discrete, solution-focused approach with confidentiality.

Responsibilities

• Executive support: diary/inbox management, meeting and committee coordination, minute-taking, travel and expenses, briefs and presentations.
• Operations & workflow: maintain efficient systems, document control, and support projects and events.
• Stakeholder liaison: build relationships with internal and external partners with discretion and professionalism.
• Customer service & improvement: deliver reliable service, seek feedback, drive portfolio process improvements.
• On‑campus support for key meetings, forums, and visiting delegations.

Skills

5+ years supporting leaders

Organisational skills

Communication skills

Microsoft 365 proficiency

Discretion & professionalism

Tools

Microsoft 365

Job description

The University of Auckland is seeking an experienced Executive Assistant to support the Director of Education Strategy & Enablement and the Pro Vice-Chancellor Student Success and Experience. You will manage a dynamic calendar, coordinate meetings, prepare briefs, and handle confidential affairs with discretion.

The role requires 5+ years of senior administrative experience, exceptional organisational and communication skills, and proficiency in Microsoft 365.