Executive Assistant

University Of Otago; Wellington; On-site; NZD 76,000 - 81,000; Full time

Benefits offered by this job

Salary + Superannuation

5 weeks annual leave

Professional development opportunities

Job summary

The University of Otago, Wellington invites expressions of interest for an Executive Assistant to support the Dean and Head of Region within the Divisional Services and Administration team. This high-impact role provides trusted, confidential support at executive level in a large, student-focused division.

We offer a full-time, permanent position in Wellington with a competitive package including 6.5% superannuation and five weeks of annual leave, plus ongoing professional development.

Qualifications

• The ideal candidate demonstrates exceptional communication skills and meticulous attention to detail.
• Ability to excel in a fast-paced, dynamic academic environment.
• Demonstrates adaptability, sound judgement and resilience.

Responsibilities

• Provide high-level, confidential executive support to the Dean and Head of Region.
• Act as first point of contact and ensure priorities are managed effectively.
• Support the Senior Leadership Team to keep operations running smoothly.
• Deliver administrative services across the division with a focus on customer service and continuous improvement.

Skills

Executive support

Communication

Attention to detail

Independent worker

Job description

Executive Assistant (Wellington)-2601487

__________

DIVISIONAL SERVICES AND ADMINISTRATION | WHAKARATOKA ME NGĀ WHAKARITEKA Ā-WĀHAKA
UNIVERSITY OF OTAGO, WELLINGTON | ŌTĀKOU WHAKAIHU WAKA, PŌNEKE

• Salary + 6.5% Superannuation + 5 weeks annual leave.
• Family friendly employer.
• Professional development opportunities.

The role | Te mahi

We’re looking for a proactive, experienced Executive Assistant to support our Senior Leadership Team in high-impact role. This role offers the chance to provide trusted, confidential support while keeping operations running seamlessly, perfect for a polished EA or senior administrator with a strong track record at executive level.

This Executive Assistant role provides high-level, proactive support to the Dean and Head of Region acting as the first point of contact and ensuring priorities are managed effectively to support the smooth operation of a large, student-focused academic division.

This role is part of the Divisional Services and Administration team, flexibly providing administrative services across the University. A strong customer service orientation and commitment to continuous improvement initiatives is critical to your success.

Your skills and experience | Kā pūkeka me kā wheako

The ideal candidates bring exceptional communication skills, meticulous attention to detail, and the ability to excel in a fast-paced, constantly evolving environment. These are dynamic, multifaceted roles that require adaptability, sound judgement, and resilience.

• Thrive under pressure, confidently navigating competing priorities and shifting demands.
• Work independently, taking ownership and driving tasks through to completion with minimal supervision.
• Demonstrate initiative and resourcefulness, proactively identifying improvements and resolving issues before they accelerate.
• Anticipate needs, staying one step ahead and responding swiftly to emerging challenges.
• Bring energy and agility to a complex environment, contributing to a culture of excellence and continuous improvement.

About our team | Mō te tīma

Executive Assistant roles are part of the Divisional Services and Administration Division, a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, confidential operational management, and administrative services. We are a strong supportive whakawhanaungatanga, (community), proud of the work we do as the largest workforce in the university, spanning every corner of the motu.

Further details | Pūroko

This is a full-time (37.5 hours), permanent position, located in Pōneke, Wellington.

The appointment range for this role is $75,631 to $80,503 per annum. Top of the range is $87,750.

You must have the right to live and work in New Zealand to apply for this position

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that we honour Te Tiriti o Waitangi and that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.