Dynamic Team Administrator - Part-Time, Fixed-Term

New Zealand Government Joba; Auckland; On-site; NZD 48,000 - 56,000; Part time

Job summary

Health New Zealand Waitematā is seeking a proactive Team Administrator on a fixed-term, part-time basis (0.8 FTE) to support our Health Services Connection Centre. The role focuses on keeping the office operating smoothly, assisting managers, and coordinating essential administrative tasks.

You will handle meetings, travel, recruitment support, and documentation while thriving in a busy team environment and maintaining a high level of organisation.

Qualifications

• Highly organised administrator who enjoys behind-the-scenes support.
• Able to juggle priorities, solve problems and meet deadlines.
• Proficient with MS Office Suite and standard office software.
• Preferably familiar with patient management systems and health-system context.

Responsibilities

• Coordinate team meetings, agendas, minutes and follow-up actions.
• Order stationery and staffroom supplies to keep teams equipped.
• Process invoices and support financial administration tasks.
• Manage office records, documentation and filing.
• Support recruitment, onboarding and staff administration processes.
• Assist with reports, presentations and internal communications.
• Organise travel, meeting logistics and catering as needed.
• Provide day-to-day support to managers and team members.

Skills

MS Office Suite

Highly organized

Administrative support

Problem solving

Tools

Patient management systems

Job description

Health New Zealand Waitematā is seeking a proactive Team Administrator on a fixed-term, part-time basis (0.8 FTE) to support our Health Services Connection Centre. The role focuses on keeping the office operating smoothly, assisting managers, and coordinating essential administrative tasks.

You will handle meetings, travel, recruitment support, and documentation while thriving in a busy team environment and maintaining a high level of organisation.