Senior Administrator – Kaupapa Māori Office (Bluff)

Te Rūnanga o Ngāi Tahu; Bluff; On-site; NZD 30,000 - 54,000; Part time

Job summary

Te Rūnanga o Ngāi Tahu is seeking a Senior Administrator to support the General Manager, Executive and daily operations of the Awarua rūnaka office in Bluff. The role is permanent, part-time (30 hours per week) with occasional evening and weekend hours for hui and events.

You will coordinate calendars, prepare agendas and minutes, manage records, and assist with communications, membership data in Tiki, and online updates.

Qualifications

• Proven experience in senior administration or a comparable role, with strong minute-taking and document preparation skills.
• Excellent written and verbal communication skills and confidence working across a wide range of relationships.
• Strong organisation, attention to detail and the ability to manage competing priorities calmly and efficiently.
• Initiative and practical problem-solving skills, with confidence working independently and alongside others.
• Integrity and discretion, with a clear understanding of confidentiality and professional boundaries.

Responsibilities

• Coordinating calendars, appointments, travel and hui logistics.
• Preparing agendas and hui papers, taking accurate minutes, maintaining governance records and tracking agreed actions.
• Supporting Executive and whānau rūnaka hui, the Marae Komiti, and projects and events.
• Drafting correspondence and documents, maintaining office records, welcoming visitors and responding promptly to enquiries.
• Maintaining membership records in Tiki Database Systems and supporting registration processes.
• Preparing pānui and Te Pānui Rūnaka contributions, supporting regular Facebook updates and E-Txt notices, and assisting website updates.
• Providing occasional cover for Finance Lead duties during absences, with training provided.

Skills

Senior administration

Minute-taking

Professional communication

Organisational skills

MS Office

Confidentiality

Te reo Māori basics

Tools

BoardPro

Tiki Database Systems

Xero

PayHero

Job description

Te Rūnanga o Ngāi Tahu is seeking a Senior Administrator to support the General Manager, Executive and daily operations of the Awarua rūnaka office in Bluff. The role is permanent, part-time (30 hours per week) with occasional evening and weekend hours for hui and events.

You will coordinate calendars, prepare agendas and minutes, manage records, and assist with communications, membership data in Tiki, and online updates.