PA to a High-Performing Real Estate Agent

Harcourts Platinum Blue; Motueka; On-site; NZD 45,000 - 65,000; Full time

Job summary

Harcourts Platinum Blue is seeking an organised admin and personal assistant to support a high-performing real estate agent in Motueka. The role is varied, fast-paced and focused on delivering exceptional service to clients.

You will manage diaries, prepare listing documents, coordinate marketing campaigns and liaise with vendors, purchasers and the Harcourts team. The position offers learning opportunities in real estate systems and client-focused administration.

Qualifications

• Strong administration, organisation and time-management skills.
• High attention to detail and accuracy.
• Confidence using email, Microsoft Office and online systems.
• The ability to work independently, use initiative and manage changing priorities.
• A friendly, professional and approachable manner.
• Strong customer service skills and a genuine enjoyment of working with people.

Responsibilities

• Manage diary, appointments, meetings and daily priorities
• Coordinate property marketing campaigns from listing through to settlement
• Prepare listing documents, appraisal information, marketing materials and client correspondence
• Liaise with vendors, purchasers, solicitors, photographers, contractors and the wider Harcourts team
• Manage emails, phone calls, buyer enquiries and follow-up tasks
• Coordinate photography, signage, advertising, open homes and marketing deadlines
• Keep databases, property files and client records accurate and up to date
• Assist with social media, newsletters, client events and other marketing activities
• Prepare property information packs, reports and presentation material
• Help ensure clients receive outstanding communication and service throughout their real estate journey

Skills

Diary management

Time management

MS Office

Customer service

Attention to detail

Independent worker

Tools

Microsoft Office

Job description

Provide day-to-day administrative and personal assistant support to one of Motueka's top-performing real estate agents. This is a varied, fast-paced role supporting a successful agent where every day brings something different.

Key responsibilities

Manage diary, appointments, meetings and daily priorities

Coordinate property marketing campaigns from listing through to settlement

Prepare listing documents, appraisal information, marketing materials and client correspondence

Liaise with vendors, purchasers, solicitors, photographers, contractors and the wider Harcourts team

Manage emails, phone calls, buyer enquiries and follow-up tasks

Coordinate photography, signage, advertising, open homes and marketing deadlines

Keep databases, property files and client records accurate and up to date

Assist with social media, newsletters, client events and other marketing activities

Prepare property information packs, reports and presentation material

Help ensure clients receive outstanding communication and service throughout their real estate journey

About you

Strong administration, organisation and time-management skills

High attention to detail and accuracy

Confidence using email, Microsoft Office and online systems

The ability to work independently, use initiative and manage changing priorities

A friendly, professional and approachable manner

Strong customer service skills and a genuine enjoyment of working with people

A reliable work ethic and the ability to follow tasks through to completion

Experience in administration, personal assistance, marketing, sales support or customer service

A willingness to learn real estate systems, processes and compliance requirements