Operations & Planning Coordinator

Aotearoa New Zealand Association of Social Workers; Linwood-Central-Heathcote Community; On-site; NZD 60,000 - 90,000; Full time

Job summary

Aotearoa New Zealand Association of Social Workers is seeking an Operations Co-ordinator to manage and streamline scheduling across labour, plant and equipment. You will work with field teams, management, clients, suppliers and subcontractors to align resources with priorities and keep operations running smoothly.

The role requires strong organizational skills, commercial awareness and the ability to thrive in a fast-paced environment, ensuring health, safety, quality and compliance are

Qualifications

• Experience coordinating people, resources or equipment.
• Strong attention to detail and accuracy.
• Excellent communication and stakeholder management skills.
• Good problem-solving and decision-making ability.
• Confidence working with Microsoft Office.
• Ability to work under pressure and meet deadlines.
• Understanding of operational processes.
• Continuous improvement mindset.
• Commitment to safety and quality.
• Full New Zealand driver’s licence.

Responsibilities

• Coordinate daily, weekly and forward scheduling of labour, plant and equipment.
• Maintain operational programmes and work schedules.
• Allocate resources to maximise productivity and utilisation.
• Monitor upcoming workloads and identify resource requirements.
• Identify potential scheduling conflicts or resource constraints before they become problems.
• Coordinate plant, equipment and vehicle availability.
• Communicate schedule changes and operational requirements across the business.
• Support the Operations and Contracts Managers with operational planning.
• Maintain accurate scheduling, plant and operational records.
• Assist with forecasting, productivity tracking and operational reporting.
• Work with clients, suppliers and subcontractors to coordinate operational requirements.
• Identify opportunities to improve planning processes and operational efficiency.
• Support the business with health, safety, quality and compliance requirements.

Job description

Our client is a family business and market leader in the concrete industry. No job is to big or small for our client.

Reporting to the Operations Manager, you’ll work across field teams, management, clients, suppliers and subcontractors to keep resources and schedules aligned. This role requires someone who can plan ahead and manage a busy operational schedule.

You’ll play a key role in coordinating multiple projects, aligning priorities and making the best use of available resources to keep work running smoothly.

What you will be doing

• Coordinate daily, weekly and forward scheduling of labour, plant and equipment
• Maintain operational programmes and work schedules
• Allocate resources to maximise productivity and utilisation
• Monitor upcoming workloads and identify resource requirements
• Identify potential scheduling conflicts or resource constraints before they become problems
• Coordinate plant, equipment and vehicle availability
• Communicate schedule changes and operational requirements across the business
• Support the Operations and Contracts Managers with operational planning
• Maintain accurate scheduling, plant and operational records
• Assist with forecasting, productivity tracking and operational reporting
• Work with clients, suppliers and subcontractors to coordinate operational requirements
• Identify opportunities to improve planning processes and operational efficiency
• Support the business with health, safety, quality and compliance requirements

What we’re looking for

You’ll be organised, commercially aware and comfortable working in a fast-moving environment.

• Operations coordination
• Resource planning
• Scheduling or dispatch
• Logistics or transport
• Fleet coordination
• Construction or civil construction
• Infrastructure or contracting
• Project or construction administration

You’ll also bring

• Experience coordinating people, resources or equipment
• Strong attention to detail and accuracy
• Excellent communication and stakeholder management skills
• Good problem-solving and decision-making ability
• Confidence working with Microsoft Office
• The ability to work under pressure and meet deadlines
• A practical understanding of operational processes
• A continuous improvement mindset
• A commitment to safety and quality
• A full New Zealand driver's licence

Systems experience

Experience with scheduling, project or resource management systems would be advantageous.

Simpro experience would be a strong advantage, as this is the system used for daily scheduling. Experience with EROAD would also be beneficial.

Why this role?

This is a key coordination role in a specialist contracting business.

You’ll work with operational leaders to allocate resources, improve processes and keep jobs moving.

This role would suit someone who enjoys planning, problem-solving and practical coordination.