Operations Leader – Auckland Rv Centre: Grow & Optimize

Aotearoa New Zealand Association of Social Workers; Auckland; On-site; NZD 48,000 - 62,000; Full time

Benefits offered by this job

Remuneration: $35 per hour

40 hours per week

Job summary

The Aotearoa New Zealand Association of Social Workers is seeking an organised administrator to coordinate office administration, customer service, scheduling, procurement, financial administration, HR and health and safety functions.

Main tasks include office operations, supplier and contractor communications, quotations and invoices, job scheduling and field-team coordination, accounts administration and payroll support, plus management reporting and process improvement.

Qualifications

• Excellent organisational and coordination skills.
• Strong customer service and communication abilities.
• Knowledge of accounts payable and receivable administration.

Responsibilities

• Office administration and daily office operations.
• Customer, supplier and contractor communication.
• Quotations, invoices and purchase orders.
• Job scheduling and field-team coordination.
• Accounts administration and payroll support.
• Management reporting and operational information.

Skills

Office coordination

Customer service

Communication

Payroll support

Procurement

Record keeping

Job description

The position works closely with directors and management and provides coordination across office administration, customer service, scheduling, procurement, financial administration, human resources and health and safety functions.

Main Tasks:

• Office administration and daily office operations
• Customer, supplier and contractor communication
• Quotations, invoices and purchase orders
• Job scheduling and field-team coordination.
• Accounts administration and payroll support.
• Management reporting and operational information
• Office procedures and process improvement

Responsibilities

• Customer enquiries and communications.
• Work orders and job progress records.
• Customer, supplier and contractor communication.
• Procurement and inventory requirements.
• Employee and HR Administration
• Health and safety administration and records.

Job Requirements

• Ensure administrative tasks and records are completed accurately and on time.
• Maintain effective communication between customers, management, suppliers and field teams
• Support timely procurement and availability of materials.
• Maintain accurate employee, financial and health and safety records.
• Identify and elevate operational issues requiring management attention.
• Continually identify practical opportunities to improve administrative and operational efficiency.

Skills and Knowledge

• Ability to work independently and take responsibility for assigned functions.
• Strong office and operational management skills.
• Excellent organisational and coordination.
• Strong customer service and communication skills.
• Ability to manage multiple priorities and competing deadlines
• Knowledge of accounts payable and receivable administration
• Strong record keeping and documentation skills.
• Problem solving and decision making skills.
• Ability to communicate effectively with internal and external stakeholders
• Ability to identify and implement improvements to administrative and operational processes

Remuneration: $35 per hour
Working Hours: 8:00 AM – 5:00 PM, Monday – Friday
40 hours per week

• pick, packs and dispatches orders to our online and trades customers
• supports warehousing activities like inwards, labelling, decanting and stock management

Our Company is:

• family owned
• made up of six staff
• proud to be a culturally safe place

The role is:

• busy but without impossible deadlines and targets
• complicated to start with due to the large range of products we stock
• one where you learn lots

The Job:

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