Operations Assistant

JCDecaux Australia; Auckland; Hybrid; NZD 45,000 - 60,000; Full time

Benefits offered by this job

Hybrid working arrangements

Training and development opportunities

Parental leave

Volunteer leave

Job summary

JCDecaux Australia is seeking an organised administrative professional to support operations in Auckland. This role coordinates travel, tracks installations, uploads digital assets, and provides essential office support to the Sales and Operations teams.

You'll need strong attention to detail, good communication, and the ability to meet deadlines, with hybrid working options and a values-driven culture.

Qualifications

• You'll have prior administrative experience, a positive attitude and be someone who enjoys working in a close-knit team.
• Excellent attention to detail
• Strong communication skills – written and verbal
• Experience in working to deadlines
• Intermediate software skills (Outlook, Word, Power point, Excel)

Responsibilities

• Coordinate with Corporate Travel and all staff travel requirements
• Coordinate our Carbon Zero Project by maintaining relevant records and trackers
• Maintain adequate stationery and kitchen supplies and within the budget allocated to you by Head of Country
• Coordinate local IT and Cleaners
• Ensure shared spaces are kept clean – includes kitchen, boardroom, meeting rooms etc.
• Generate postings and despatch to all Contractors
• Track installs daily and update the Sales team
• Despatch Maintenance Work Orders to relevant Contractors when required

Job description

Are you passionate about driving innovation and making an impact in the Out-of-Home advertising industry? At JCDecaux (pronounced J C De Koh), you’ll be joining the only global Out-of-Home media company, delivering market-leading advertising solutions.

What we do:

We lead the way in Out-of-Home advertising. With roots stretching back over 50 years in France, our founder Jean-Claude Decaux pioneered innovation through street furniture, sparking a global advertising revolution. Today, we stand as a premium broadcast channel across Australia and New Zealand.

Who we are:

Our people are our greatest asset, and we are dedicated to fostering a positive culture where people are at the heart of everything we do. We believe in the power of collaboration and the importance of each team member in shaping our shared success. Our culture thrives on diversity, innovation, empowerment and progression. We live by our values and embrace creativity, using data driven insights and campaign effectiveness to deliver exceptional experiences for both our customers and our teams.

As an equal opportunity employer, we invest in our employees' development, prioritize their health and wellbeing, and nurture a culture that is ego free.

About the role:

An operationally focused administration role you'll provide instructions to our external posting companies via our in-house system. It will see you tracking installs and communicating updates to the Sales team, supporting the Operations team with digital uploads and programmatic campaigns, as well as providing administrative support, ensuring all designated office tasks are completed in a timely manner.

A Day in the life:

• Coordinate with Corporate Travel and all staff travel requirements
• Coordinator our Carbon Zero Project by maintaining relevant records and trackers
• Maintain adequate stationery and kitchen supplies and within the budget allocated to you by Head of Country.
• Coordinate local IT and Cleaners
• Ensure shared spaces are kept clean – includes kitchen, boardroom, meeting rooms etc.
• Generate postings and despatch to all Contractors.
• Track installs daily and update the Sales team.
• Despatch Maintenance Work Orders to relevant Contractors when required.

About You:

You'll have prior administrative experience, a positive attitude and be someone who enjoys working in a close-knit team. As well as:

• Excellent attention to detail
• Strong communication skills – written and verbal
• Experience in working to deadlines
• Intermediate software skills (Outlook, Word, Power point, Excel)

Why join JCDecaux:

At JCDecaux your wellbeing, health, and safety are our top priority. We value and reward your contributions and ensure Belonging and Inclusion are at the heart of everything we do.

Benefits on offer:

• Opportunity to get an additional week of annual leave after your first year (25 days), volunteer leave, and dedicated celebration and wellness days.
• Participation in our bonus or OTE programs
• Access to comprehensive training and development opportunities, including personalised development plans and a range of in-person and online courses to support your career journey. Development which enables you to advance and reach your full potential.
• Parental leave and Market-leading fertility leave.
• Fully supported hybrid working arrangements (subject to role).
• Opportunities to be part of employee-led steering committees across Diversity & Inclusion, Reconciliation Action Plan (RAP), Corporate Social Responsibility (CSR) and Sustainability. Our dedicated DEIB committee champions are involved in initiatives like Pride Panel, International Women’s Day, and RAP. We also proudly partner with charities such as R U OK?, Oz Harvest, and Thread Together.

Join us and be part of a company where your ideas matter, your growth is a priority, and your contributions will help us lead the way in transforming the Out-of-Home landscape.